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Op/Ed

Why an “Enough List” is the answer to your never ending to-do list

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It’s 12:17 a.m. I’m laying in the dark basking in the glow of my laptop, next to my sleeping sons, as I go back and forth between the clock and my to-do list, then back to the clock, then over to my children’s faces.

At this moment I imagine I feel similar to many other entrepreneurs, small business owners, and work from home parents. The day is done, it’s after midnight, but you’ve barely made a dent on all the things that need to get done.

In the morning the day seems wide open, the world your oyster, and the list of obligations not quite intimidating, yet. It all seems manageable, in the morning. But all it takes is a hiccup to consume a couple of unexpected hours of your morning to throw off your entire day. A technology failure, an unhappy customer, an unexpected task, all of these can wreck a well-made plan. And even without these mishaps, regular distraction, email, a headache, or simply, writer’s block can disrupt one’s business processes as a whole.

So, what’s the solution? I’m already working 100 hours a week, maybe another 10 or 15 will make it all fall into place? No, instead it’s the opposite. Know when to turn it off . Enough is…quite literally…enough.

When I read Melissa Camara Wilkins’ article about having an “enough list,” I dropped my laptop, slow clapped for about five minutes, then found a lighter and swayed back and forth until I realized I had a deadline I needed to meet. Wilkins talks about how she makes a short list – of three things exactly – that will be the focus of her day.

They are not specific tasks, she states, but may be as general as “make that phone call I’ve been avoiding” or “write an article” or “send that email”, but she only makes three, simple, goals a day.

Wow. What a fantastic idea. I began to plan my day around this philosophy and then I woke up. Because, let’s be honest, I’ve got some serious stuff to get done. This idea sounds great on the surface but come on.

Who can seriously only focus on the examples provided in the article? Especially for someone running a small business or acting in a leadership position, the number of phone calls or emails that need follow ups, issues that need resolution, meetings that need your attention, and articles that need to be written are ongoing.

That being said, the takeaway from the article is good – know when to turn it off. Since for me (like many of you) my to-do list never gets completed, instead it gets whittled down to “nearly manageable” but often escalates to “all hell breaking loose,” I was looking for a solution to keep my days as stress free as possible.

So I used Wilkins’ idea as inspiration and I started my “enough list”.

I realized there was no getting away from my to-do list because, honestly, I need it to stay sane and know what expectations and deadlines are the most pressing. But now I also have an “enough list” that allows me to turn it off for the day.

This list designates when it’s ok for me to shut the lid of my laptop and put away my phone. Different from Wilkins, though, instead of putting tasks on my enough list, I put milestones.

I make goals for each day. My to-do list may be a mile long but for Thursday, I’m going to be satisfied with attending my two morning meetings, writing three articles, and responding to four key emails that I put off the day before. And at 6:30 I’ll turn off my laptop, put away my phone, have dinner with my family, talk to my children when they are in the tub, enjoy an episode of Breaking Bad with my husband after the kids go to sleep…and if I feel like it, because who am I kidding, check my email after that.

An enough list isn’t about putting a cap on your day; it’s more about prioritizing your time to make sure your to-do list doesn’t eat you alive. At least not today.

Megan Noel, a veteran ex-educator with a PhD in Early Childhood Education, enjoys researching life through the eyes of her two young children, while writing about her family’s adventures on IndywithKids.com. With a nearly a decade in small business and marketing, this freelance writer spends most evenings pouring over new ideas and writing articles, while indulging in good food and better wine.

Op/Ed

How calendars can stop your procrastination, boost productivity

(PRODUCTIVITY) As the old method of pen-to-paper planning comes back in style, see how its use can help with time management.

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writing pen paper productivity

My favorite part of writing for this publication, by far, is the fact that it always has me keeping my eyes and ears open for inspiration. The simplest comment from a friend can snowball into an idea that becomes beneficial to others.

Such was the case this past weekend when my best friend, Haley, stopped by to help me unpack my new house. Haley is a graduate student, pursuing a master’s in interpersonal communication, and is a much smarter version of myself.

We got to talking about what was on tap for Haley’s final semester and she told me about a workshop she’s creating for the graduate school on the topic of how using planners/calendars helps with time management. The girl has an affinity for pen-to-paper planners, and has created an organizational structure for her daily life through their use.

Naturally, I thought, “hey, sometimes I attempt to give people advice on time management and planning, let’s bounce some ideas off of each other.” Haley then gave me a rundown of the bullet points she’s planning on covering for her interactive workshop.

1) Take everything as it comes. As a new task pops up, put it down on your calendar (whether paper or electronic) so that you don’t forget to do it later.

2) With these tasks, schedule deadlines for yourself. It can be tough to be self-motivate and have tasks completed by your own assignment. However, putting them down in writing will help you stick to them.

Only work on something if you’re being productive. If you stop being productive, you should take a step back and work on something else for a while,” says Haley. “This is why my personal deadlines help because it makes me work harder but I still have my own time.”

3) Schedule out your week starting with events that you cannot change. Start by writing down your work schedule, then appointments, meetings, etc. Then schedule in tasks that have more flexibility in time.

4) After doing this, take all of these tasks and prioritize what must be completed first and assess how much time each task will take. Be sure to give yourself an appropriate amount of time for each task.

5) For bigger projects, considering breaking them down a bit. “For bigger projects I break it down into steps, normally using a concept map to understand the core aspects of my task and what needs to be accomplished within each of those to make it more digestible,” says Haley. “Once I have the pieces, I place the pieces into my weekly schedule of events I cannot change.”

All of the pieces of this puzzle come together to create a calendar that will help you juggle every aspect of your life and boost your productivity. By implementing these ideas in my own planning, it has definitely helped me to become more of a self-starter.

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Op/Ed

How anyone can be more a more assertive real estate pro

(OPINION EDITORIAL) Being assertive is not the same as being bossy and while most people tell women to be more assertive, lack of assertiveness isn’t gender exclusive. Here are a few tips how to make your presence known.

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assertive broker meeting negotiation team

Merriam-Webster defines assertive as “disposed to or characterized by bold or confident statements and behavior.” I believe assertive behavior is the balance between being passive or aggressive.

You aren’t demanding, but you’re not dismissing your needs either.

Women are often told that they need to be more assertive, rather than passive, and men need to be less aggressive. I’m more of the opinion that assertiveness isn’t gender-specific. I believe every person needs some assertiveness training.

While I may not be an expert in assertiveness, as a freelancer, I have learned to be more assertive. Here are a few of my observations:

  • To be assertive, I had to stop feeling as if my work was unimportant. Call it confidence or self-esteem, but it was a definite turning point for me. I stopped using the word, “just.” I didn’t apologize for bothering people. I simply began stating what I needed to get the job done.
  • I defined what assertive meant to me. For me, it was the ability to stand up for my opinions and needs. This didn’t happen overnight, but it took practice. One of the key things I did was to try and be more assertive in other places, like when I volunteered. That gave me the confidence to stand up for myself in my work.
  • I use “I” statements. “I need to take next Monday off.” “I need more information about this project.” “I cannot do that this week.”
  • I’ve found that part of being assertive is taking the other person at their word and not holding a grudge. Don’t read more into their emotions than what is being discussed. Just because my co-worker hated the last idea I had shouldn’t stop me from exploring new ideas with the team.
  • It is very difficult to change old behaviors. I have mentors and coaches that I talk to about my successes and failures. This has helped me figure out what I’d do differently if I had the chance. Trust me, it isn’t easy to be introspective about the time you blew it, but it’s been very beneficial in all the areas of my life.
  • I’ve apologized when it was appropriate, but I don’t beat myself up, either. The other day, I missed one part of an assignment. In the past, I would have not taken any more assignments as punishment. Instead, I apologized that I missed it and fixed the assignment. Then, I took another block of work and moved on. It was freeing.

Being assertive isn’t easy. But it is very rewarding.

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Op/Ed

The portable safe every conference goer must consider

(EDITORIAL) Going to conferences will fill your brain with new info, but are you distracted and an easy target? Probably. There’s a solution.

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masterlock portable safe

The madness that is the annual SXSW conference begins this week, and with it comes thousands of people, some of whom will be opportunistic criminals seeking to steal easy-to-grab items such as wallets and phones from unsuspecting attendees. But you can prepare yourself now so you can fully immerse yourself in the experience without worry.

In addition to practical advice such as writing down the serial numbers for all the electronic devices you’ll be toting around and installing tracking software on them, there are other simple ways to protect yourself — and your belongings — at conferences and conventions.

Of course, the simplest way to avoid one of the most common types of theft is to keep smaller items such as phones, keys and wallets on your person at all times. But for those instances when you need to be unencumbered — maybe you’re presenting to a packed conference room or boogying down on the dance floor — you might want to consider a portable, relatively inexpensive lockbox just big enough to fit your credit cards, cash, keys and phone.

The Master Lock 5900D is portable enough to lug around a conference all day, but heavy-duty enough to deter would-be thieves.

It’s important to remember that criminals and competitors see these large conferences as prime opportunities to steal — whether it’s information or your electronic devices. Threat Stack offered up several tips to keep you, your valuables and your business safe when attending conventions and conferences, including:

  • implementing strong passwords;
  • setting up auto-lock on all electronic devices;
  • avoiding unsecured public Wi-Fi networks;
  • being extremely careful about what you post on social media, especially photos;
  • and remaining hyper-aware of what you discuss about your business in public, where someone nearby could easily eavesdrop.

Of course, these security tips aren’t only for conferences and conventions. If you’re a serial coffee shop worker, the portable lock box can keep your smaller valuables safe during those inevitable bathroom breaks when there’s not a trustworthy person around to ask to “keep an eye on” your stuff.

And if you’re worried about bigger items such as your laptop, there are affordable security solutions for those, too.

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