{"id":8898,"date":"2016-09-27T08:31:30","date_gmt":"2016-09-27T15:31:30","guid":{"rendered":"https:\/\/therealdaily.com\/?p=8898"},"modified":"2016-09-27T08:31:30","modified_gmt":"2016-09-27T15:31:30","slug":"protect-clients-data-using-microsoft-office-tools","status":"publish","type":"post","link":"https:\/\/theamericangenius.com\/housing\/real-estate-tech\/protect-clients-data-using-microsoft-office-tools\/","title":{"rendered":"How to protect your clients’ data when using Microsoft Office tools"},"content":{"rendered":"

You already know that hackers are damaging the real estate industry’s reputation<\/a>, and you know that you need to take every precaution possible to protect your information, but more importantly, your clients’ information, whether using sophisticated tools or something as simple as Microsoft Office. Here’s what you need to know: <\/p>\n

Read also: Who owns the data in a smart home – device owner, MLS, homeowner?<\/a><\/strong><\/div>\n

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\nMicrosoft Office 2016 has moved to a more collaborative forum with its products. This means that users should be able to share information and work together more effectively. When you go into an Office document, you may not realize how much information is hidden in it. You can\u2019t see this information unless you go into the properties or access it through the tracking process. It\u2019s called metadata. <\/p>\n

Metadata is just data that describes other data. Webpages have metatags, which tells the search engines about the page. Music sometimes has metadata. Digital images can contain metadata, which tells you about the size of the picture or the date it was taken. To be fair, metadata is not limited to the Internet. <\/p>\n

The Dewey Decimal System used to catalog books is a prime example of metadata. <\/p><\/blockquote>\n

Microsoft has long embedded metadata<\/h2>\n

You can find a lot of information when you know where to look. This is some of the metadata embedded in Office documents: <\/p>\n

\u2022\tPersonal information \u2013 author, subject and title
\n\u2022\tDocument information \u2013 email routing information or printer paths
\n\u2022\tComments and revisions which have been made by anyone who has interacted with the document
\n\u2022\tHeaders and footers
\n\u2022\tWatermarks
\n\u2022\tOff-slide content
\n\u2022\tHidden objects or invisible content
\n\u2022\tPresentation notes that you don\u2019t want viewers to have <\/p>\n

You may want this information transferred with the document. If you want your photo to have a watermark or a date to prove when you took it, you don\u2019t have to change anything. There are times when you need to remove information. The Document Inspector is your tool. <\/em><\/p>\n

Using the Document Inspector <\/h2>\n

Before you use the Document Inspector, save your document. Then click on File and go to the Info section. You can see some of the data included when you look at the right side of the page. To remove this info, click on Inspect Document. Another box will pop up and give you different options to remove certain items. <\/p>\n

Unfortunately, you have to do this with each document. It\u2019s not a setting you can change in the Microsoft Office Suite. <\/p><\/blockquote>\n

For many documents, you may not ever need to use the Document Inspector. When you\u2019re sharing documents, you probably should think about it. Just make it a habit to consider where your information is going and where it could end up. <\/p>\n

#WebPrivacy<\/h3>\n","protected":false},"excerpt":{"rendered":"

(TECH NEWS) When handling sensitive information, you may think you’re safe when using Microsoft Office, but this one tip can improve protections.<\/p>\n","protected":false},"author":337267,"featured_media":8899,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"wds_primary_category":0,"footnotes":"","jetpack_post_was_ever_published":false,"_links_to":"","_links_to_target":""},"categories":[93],"tags":[741,1207,1208],"class_list":["post-8898","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-real-estate-tech","tag-data","tag-microsoft-office","tag-web-privacy"],"jetpack_featured_media_url":"https:\/\/theamericangenius.com\/housing\/wp-content\/uploads\/sites\/2\/2016\/09\/microsoft-office.jpg","jetpack_sharing_enabled":true,"amp_enabled":true,"_links":{"self":[{"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/posts\/8898","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/users\/337267"}],"replies":[{"embeddable":true,"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/comments?post=8898"}],"version-history":[{"count":4,"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/posts\/8898\/revisions"}],"predecessor-version":[{"id":8903,"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/posts\/8898\/revisions\/8903"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/media\/8899"}],"wp:attachment":[{"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/media?parent=8898"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/categories?post=8898"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/theamericangenius.com\/housing\/wp-json\/wp\/v2\/tags?post=8898"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}