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Switching from Outlook to Gmail without losing all functionality

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mailbrowserTypically, people become dependent on Outlook for the folders, the contact management, and the searchability. The Outlook-dependent sometimes harbor a silent jealous of people with a snazzy Gmail account but the jealousy fades when the two are compared because Outlook outperforms Gmail despite how ugly and clunky Outlook is.

This article was originally published on AgentGenius.com on January 26, 2010.

MailBrowser is a Gmail browser addon that sits quietly alongside Gmail that gives Gmail much of the same functionality of Outlook. Many people don’t know that some time back, Gmail added tags and folders which solves the first objection to most Outlook users. But Gmail has yet to become a robust contact manager, so MailBrowser has stepped in and calls itself akin to Xobni (for Outlook).

I am currently a Gmail user, recovering from many years of Outlook use and this addon excited me for their robust features:

  • searches text not only in mail but in attachments
  • view thumbnails of all attachments between you and a contact
  • simple contact management
  • users can manage multiple accounts
  • the program functions in the sidebar
  • adds the ability to tag contacts
  • stats “determine the balance of a relationship”
  • auto sync across multiple installations
  • offers desktop search for attachments

Aside from the endless Gmail options (like themes, tagging, Gmail chat, etc.), MailBrowser steps in to make Gmail a robust alternative to Outlook. What email client do you use today and which will you use tomorrow?

Lani is the Chief Operating Officer at The American Genius and sister news outlet, The Real Daily, and has been named in the Inman 100 Most Influential Real Estate Leaders several times, co-authored a book, co-founded BASHH and Austin Digital Jobs, and is a seasoned business writer and editorialist with a penchant for the irreverent.

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40 Comments

40 Comments

  1. Loren Nason

    January 26, 2010 at 1:00 am

    Im going to try that out NOW!

  2. Susie Blackmon

    January 26, 2010 at 3:10 am

    I converted to GMail quite happily and easily a while back but need additional help in deleting/archiving (bulk) and CM, etc. This is a must add! Hugs Ms. Lani.

  3. Fred Romano

    January 26, 2010 at 8:49 am

    I love Gmail right out of the box! It is simple and easy to organize your contacts, group them, and blast email them. I couldn’t run my business as easily without it. I also love the add on features (labs) available like canned messages.

  4. Lani Rosales

    January 26, 2010 at 8:50 am

    Loren, Susie, I know most people will use it because of the client management, but I’m most drawn to the ability to search INSIDE of attachments, not just for their title- I find myself remembering bits and pieces and have a tough time narrowing it down sometimes with how frequently I use email (it has truly replaced the phone for me). Let me know how y’all end up liking it! 🙂

  5. Jonathan Benya

    January 26, 2010 at 9:28 am

    Awesome add-on, I just added it myself. I’m a big gmail fan, and the lack of functionality out of the box can be easily corrected with free add-ons like this one. I’ve found gmail to work best with firefox, and have been working that way for some time now. It’s much better to be on that instead of outlook because I have better access remotely this way. I also ended up adding my gmail to my iphone, and I use Calengoo to sync up my gmail calendar to my phone. The gmail calendar beats the pants off of iCal!

  6. Anna Altic

    January 26, 2010 at 12:57 pm

    Love this and can’t wait to try it. I am a new mac convert and don’t like outlook for mac. Thanks for such a useful tip.

  7. Jamey Prezzi

    January 26, 2010 at 3:10 pm

    Just in time! Going to do this right now!!

    Thanks for the tip!

  8. teresa boardman

    January 26, 2010 at 4:30 pm

    I have used outlook since it first came out, I also self host my email accounts. I will look at the add on I wouldn’t mid dumping outlook however I will probably always host me own email account. 🙂

  9. Marissa Myers

    January 27, 2010 at 12:58 am

    Oh, wow! I’m downloading the app as I write. I’ve been looking for a CRM bridge between gmail and MailChimp, my email marketing provider. I love MailBrowser’s potential for segmenting customer lists with tags, then uploading those lists to MailChimp for email marketing. Thanks, Lani!

  10. April Groves

    January 31, 2010 at 2:55 pm

    ****Holding my nose and closing my eyes****

    Seriously, ya’ll. Like Teresa, I have ALWAYS used Outlook for the awesomeness of it all. But I am also using Google Groups. Docs, calander, House cleaning service….okay maybe not that last one. But I can see where converting to gmail can be productive…

    But I am supppppper nervous.

    Question – I have an assistant and Outlook doesn’t play well across the accounts (sharing contacts, calanders, tasks, etc) does gmail and this new add on address that at all?

  11. James Malanowski

    February 5, 2010 at 1:05 am

    Grr … Interesting concept but no Linux support.

    • Lani Rosales

      February 5, 2010 at 1:09 am

      You’re right, it’s not a full suite. Maybe some day! 🙂

  12. James Malanowski

    February 5, 2010 at 1:11 am

    From the comments on the site the authors didn’t seem opposed to a Linux port they just didn’t think the demand would be high enough. I think they’d be surprised.

    • Lani Rosales

      February 5, 2010 at 1:18 am

      I absolutely agree. I’m not a Linux users, but since I’m in a high tech city, I know a LOT of people that are.

  13. Marlow

    January 30, 2011 at 1:03 am

    I was hoping this would make Gmail usable for me, but, sadly, it does not. Even with this download, Gmail is inadequate, inferior and unusable for me.

    Important features that Gmail lacks:

    Limited to 100 emails per page instead of ALL emails shown on one page
    Inability to create newsletter-style emails with embedded photos
    Inability to alphabetize and view all emails from the same person on one page
    Inability to have a signature inserted after your email message

    • Lani Rosales

      February 1, 2011 at 12:11 am

      Marlow, even though I’ve switched, you hit on some things that drive me crazy. I miss being able to sort like I could in Outlook, but I’ve learned a few tricks that make Gmail usable:

      1. When I just want to see unread emails, in the search bar I type “in:inbox is:unread.”
      2. When I want to see only emails with attachments, I type “in:inbox has:attachment”
      3. I do newsletters via Gmail (drag images into the compose box and they embed rather than attach), but it gets flagged as spam more often than when I do it through MadMimi.com.
      4. Gmail in labs now allows an HTML signature in all emails. It’s new.

      Sorting is a problem and capping at 100 is, but maybe these other tips have softened the blow? 🙂

  14. Joe Loomer

    January 30, 2011 at 7:59 am

    I’d love to go to the cloud permanently, but in my position, the Xobni interface and the issues Marlow mentioned are just too important to give up Outlook right now. I’m sure there’s a future for that in Gmail.

    Navy Chief, Navy Pride

  15. Bryan

    January 31, 2011 at 11:11 am

    Developing a growing disdain for Outlook. Will definitely give MailBrowser a try! Thanks for sharing!

  16. Nicole Boynton

    February 1, 2011 at 1:22 pm

    Lani –
    Do you know if this add on allows you to create follow ups/to dos or appointments directly from the contact list? Had someone looking for this feature the other day.

    • Lani Rosales

      February 1, 2011 at 1:42 pm

      Nicole, you can’t do that from the contact in standard GMail but you might be able to from MailBrowser. What I do is I keep the calendar widget on the sidebar of my Gmail and immediately schedule it in the “quick add” portion and note in my contact that I did so. But no, it’s still not robust enough to do that on its own but there are likely browser extensions on Chrome that offer it…

  17. MH for Movoto

    February 1, 2011 at 6:10 pm

    I use Outlook at work and Gmail in my personal life. And while I never want my personal life to feel quite THAT organized, i definitely prefer it and it’s nice to think that maybe someday we’ll use nothing but gmail, all the time!

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Tech News

Jenzy helps perfectly measure your kids’ feet

(TECH NEWS) Jenzy is a mobile app currently in beta that helps you perfectly measure your kids feet and buy shoes without having to leave your home.

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Parents rejoice, there’s now a mobile app that sizes your child’s feet to determine their correct shoe size. No more carpet charts that every kid has put their dirty little socked foot on, or those weird metal sizing instruments.

With Jenzy, you just take a picture of your child’s foot, and the app calculates the measurements. It then generates personalized size and style recommendations, which you can order directly from the app.

Jenzy partners with podiatrist recommended brands designed for active kids, including pediped, Robeez, and Morgan & Milo. However, you don’t have to purchase their suggestions to receive the sizing info.

Incorrectly sized shoes are a literal pain for everyone, but this especially affects children, who don’t have purchasing power.

Additionally, shoes that don’t fit can have long-term effects on children’s growth and development, and lead to foot problems in the future. Properly fitted shoes are necessary for healthy foot development.

Wearing incorrectly sized shoes is just part of the problem. If shoes aren’t suited for every day use, children’s feet and overall growth can also suffer.

Flip flops, ballet pumps, and shoes with raised heels are not recommended by podiatrists for frequent use, as they can cause discomfort, or even musculoskeletal issues.

According to Dr. Stewart Morrison, a University of Brighton podiatrist, “children’s feet are still growing and are more susceptible to damage than adult feet, so it’s really vital to ensure they are wearing shoes which fit them well – in width as well as length – and that are suitable for age, as well as the task they are wearing them for.”

As online shopping has taken over, fewer parents are getting their children’s feet sized by in-store experts. Of course, there’s also a cost-barrier, as many stores that offer shoe-sizing are often more expensive.

Jenzy hopes to bridge that gap, providing parents both proper shoe sizes and affordable products designed to last.

Right now the app is set to launch in December, but if you don’t want to wait, apply to take part in the beta test on Jenzy’s site.

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Time is money and Clockify helps you make the most

(TECH NEWS) Tracking your time worked as a freelancer can easily be lost in the shuffle. A new tool has been designed to make this important aspect easier.

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After years of searching for a method that works for me in terms of organization and productivity, the answer seemed to be simple: a calendar I can write on and Post-It notes. This method is a little old school, but seems to get the job done for my organizational needs.

However, there are some things that slip through the cracks with this method, but it’s more user error than it is the actual practice. One thing I struggle with is keeping track of my freelance hours this way.

I have a tendency to guesstimate how much time I worked throughout the day and know that I wind up underdocumenting my hours. I would hate to know how much money I’ve missed out on keeping (sometimes inaccurate) handwritten notes.

But, like many other small scale issues, there is a simple solution. And that is found in the form of time trackers.

One of the newest members to join the online time tracker team is Clockify, who operates under the idea of “your time, your rules.” It is a free time tracking tool designed for agencies and freelancers.

Clockify allows users to manage as many team members, projects, and workspaces that you need in an effort to help your business run smoothly. This allows for a complete overview of team productivity.

The tool offers a way to enter time manually as well as clock time automatically. This way you can keep tabs on what you’re working on and assign and label time logs to the appropriate clients.

With this time tracking, you are able to generate weekly, monthly, and annual reports at any given time. These reports can be saved, exported, and shared with clients to give them more information about your work process.

The real-time tracking helps to improve business efficiency and gives more insight into what each team member is spending their time on. Having this information available can give visual representation of how to improve in the future.

Clockify currently exists in desktop format with iOS and Android apps coming soon.

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Tech News

Russia vetoed cryptocurrency and came back with CryptoRuble

(TECH NEWS) Russia put a hard pass on other cryptocurrencies in their country so that they could hop in the crypto-game with their own CryptoRuble.

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Just days after The American Genius reported that the Russian Central Bank would attempt to block access to cryptocurrency trading cites, the Coin Telegraph has reported that the Russian government will issue its very own cryptocurrency, the CryptoRuble.

The report cited local Russian papers, who quoted the minister of communications, Nikolay Nikiforov.

Earlier this week, head of the Central Bank, Sergei Shvetsov, said that he would work with the Prosecutor General’s Office to ban Russian citizens from accessing cryptocurrencies like Bitcoin, calling such currencies a “negative phenomena for our markets” and a “pyramid scheme.”

Now it appears that the Kremlin will create its own cryptocurrency – one it can keep an eye on — which, some might argue, defeats the entire purpose of cryptocurrency.

However, like other cryptocurrencies the CryptoRuble will be based on blockchain and will presumably help prevent online fraud.

CryptoRubles will be exchangeable with regular Rubles, although the systems of exchange have not yet been set up. Experts think that Russia is hoping to stimulate e-commerce without the need for foreign money markets, which will allow them to have more independence from the United States.

According to Nikiforov, the Russian government is setting up its own cryptocurrency under the assumption that if they don’t, other European governments will.

Said NIkiforov, “I confidently declare that we run CryptoRuble for one simple reason: if we do not, then after two months our neighbors in the EurAsEC will.”

Traders using CryptoRubles will be asked to provide documentation of retail transactions and services rendered – or pay a 13 percent tax for undocumented transactions, leaving a wide loophole for money laundering.

Critics say that Russia is trying to facilitate, while also profiting from money laundering; that the Kremlin is stealing the market from other cryptocurrencies; and that the CryptoRuble fundamentally defies the spirit of decentralization that inspired other cryptocurrencies.

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