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Dropbox extension comes to Gmail, solves huge problem for power users

A hot new Dropbox extension comes to Gmail, offering a simple one-click way to share files with your email contacts.

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gmail for dropbox

Dropbox announcement will delight Gmail users

One of the primary issues with Gmail’s generous storage limits, is the temptation to use it as a catchall for email attachments, conversations, and frequently used documents. While this may seem like a good idea at first, the moment you have to scroll through months of posts looking for the one you need, especially if you are looking for an attachment you need to forward, you will be wishing you were using a different system.

While the same temptations are possible with Dropbox, it in generally much faster to find something in Dropbox than it is in your email. With Dropbox’s latest release, it becomes even more useful as a storage tool, given it now integrates with Gmail.

Solving one of Gmail’s pain points with Dropbox

Dropbox has released the beta for their new Chrome extension: Dropbox for Gmail. This extension make it possible to instantly add a link to a Dropbox file, directly from the Gmail web app. When you begin composing a message, you will see a Dropbox icon at the bottom. Simply click the icon, select the files you want to include from your Dropbox account, and they will be shared with the recipient.

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If you’d like to work this in reverse: send your Gmail attachments to Dropbox, you can. If This, Then That (IFTTT) has a “recipe” to help you accomplish just about anything. One such recipe is sending all Gmail attachments to Dropbox. There are several other IFTTT recipes that allow your favorite apps and email programs to “talk” to each in ways that would otherwise be quite difficult. They have recipes for over 170 programs (see the list here).

There is no word yet on whether mobile support will be offered in the future, but for now, it will save you a few clicks and more than a few headaches. You can get the extension here.

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Jennifer Walpole is a Senior Staff Writer at The American Genius and holds a Master's degree in English from the University of Oklahoma. She is a science fiction fanatic and enjoys writing way more than she should. She dreams of being a screenwriter and seeing her work on the big screen in Hollywood one day.

Tech News

Anti-surveillance mask – creepy, ingenious, or potentially illegal?

(TECHNOLOGY) Advances in surveillance tech have impressed the masses, but as our cultures consider the risk and reward, some are preparing to protect themselves from overreaching technologies and governments.

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anti-surveillance prosthetic

How many surveillance cameras do you pass when you walk down the street? Most of us don’t know and prefer not to think about it. We know that public and private entities, from social media sites like Facebook, to law enforcement agencies, are using facial recognition software. In most cases, we haven’t actively consented to this surveillance, and we don’t know what will be done with information – but it also seems like there’s not much we can do about it.

Enter artist Leo Selvaggio, who is interested in “increasing the amount of public discourse about surveillance and how it affects our behavior in public space.” Selvaggio has launched a venture called URME Surveillance, whose focus is “protecting the public from surveillance and creating a safe space to explore our digital identities.”

URME is doing this is in an unusual, and admittedly kind of unnerving way. The site provides masks, in the likeness of Selvaggio’s face, that you can wear in public to protect your own mug from ending up on file. These “Personal Surveillance Identity Prosthetics” are sold at cost – Selvaggio isn’t in it for the profits. There’s a $200 resin prosthetic, a set of 2D paper masks for large groups (protestors?), and a downloadable PDF paper mask that fits together like a 3D puzzle, giving the mask more dimension than the flat, 2D version.

paper anti-surveillance

“Our world is becoming increasingly surveilled. For example, Chicago has over 25,000 cameras networked to a single facial recognition hub,” explains the URME website. “We don’t believe you should be tracked just because you want to walk outside and you shouldn’t have to hide either. Instead, use one of our products to present an alternative identity when in public.”

Is this product a genuine solution to non-consensual surveillance? Or is it simply an artist’s attempt to make a statement? The 3D resin mask is fairly realistic, but with the wearer’s eyes peeking out of the mask’s holes, it’s creepy, to say the least.

anti-surveillance face

While the mask may thwart surveillance cameras, it will probably attract attention from other people nearby – so perhaps anonymity isn’t the goal.

It’s more about making sure that your face doesn’t end up in a databank; or at the very least, inspiring conversation about the topic of public surveillance. Potential customers should also be advised that many states and cities have laws against wearing masks in public.

Regardless of the ultimate intention, the fact that Selvaggio is willing to sacrifice his own likeness to Big Brother means that he takes the issue seriously. Cameras linked to facial recognition software will identify and track Selvaggio, regardless of who is under the mask. URME has actually tested the product using Facebook’s “sophisticated” facial recognition software.

Selvaggio even acknowledges that people could use the mask to commit crimes, which could land him in hot water. However, he has “come to the conclusion that it is worth the risk if it creates public discourse around surveillance practices and how it affects us all.”

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Tech News

For meetings that should be an email? There’s an app for that

(TECH NEWS) If you’re tired of having your precious work time taken up by useless meetings, there may be a solution.

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Have you ever attended a meeting that turned out to be a waste of time and set you back on your work? I’m going to go out on a limb here and assume that every person reading this article is nodding in agreement.

Meetings, if executed appropriately (and sporadically,) can be effective. However, having weekly (or even daily) meetings that are designed to catch-up or give reports can add up to a ton of wasted time.

Across the board, meetings are generally geared towards productivity, and oftentimes they are counterproductive. So, how can you still get that need for touching-base with employees while still being productive? StandupMeet might just have the answer for that.

StandupMeet is a tool designed to make meetings more productive and agile. According to their statistics, more than $37 billion per year are being spent on unproductive meetings.

The main features include: the digitization of meetings, the instantaneous sharing of minutes, and the ability to assign actions and keep track of progress.

By making the meetings digital, you organize meeting points in one place. Decisions, actions, and key points can be logged in real time and accessed before the meeting.

This makes projects more agile and helps to increase critical success factors.

With instantaneous sharing of minutes, you can collaborate and share minutes of the meeting, key result areas, and action points. This is also done in real time and is shared with colleagues to make sure that each person is on the same page.

Finally, by assigning actions and keeping track of projects helps to ensure data integrity and provides accountability to each team member. Automated reminders are available so that you can spend your time on the more valuable tasks first.

In addition, StandupMeet also offers: project wised meeting, customized meeting types, organized agendas, shareable meeting minutes, accountability, reminders to ensure time is being appropriately applied, recurring meetings, conflict-free meeting scheduling, locations, automated follow ups, automatically tracked action points, and flexibility across time zones.

This can save time and increase productivity for on-site workers and can also be beneficial for teams that are remote.

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Tech News

Drag keeps your email insanely organized

(TECH NEWS) Determining the best way to organize your tasks is a task in-and-of itself. A new app is here to help you organize your emails.

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Finding the best way to keep yourself organized can be trial and error. And, there’s not one correct method for every element that you have to keep organized in your life. How you track your finances may be completely different from how you organize your art supplies.

All of this can vary based on the person at hand, as well. Some people are visual, some are list-makers, some are a combination of a little bit of everything.

With much of our work and communication being done in the virtual world, one of the more crucial organization concepts to determine is how to organize your email. This is something I just recently found a good-method-for-me after years of everything just being scattered in my inbox.

Now, a new application is available to help people be proactive in their email organization.

Made specifically for Gmail users, the Drag app exists to change the way you organize.

According to developers, “Drag lets you transform your inbox into organized task lists. Sort your emails between pipeline stages (To Do, Doing & Complete) with simple drag ‘n drop, and mark as complete. Change the way you manage your emails, right inside your Gmail inbox.”

The platform is designed similar to a site like Trello, where you have columns of cards (in this case, emails) you can customize.

Drag’s example shows a “To-Do List,” “In Progress,” and “Complete.” This way, users can keep track of what emails still need attention as well as seeing exactly where they’re at in the attention stage.

This is great for someone who has many task-oriented emails. However, if you’re someone like me who has many folders/labels for email organization, the visual aspect may become overwhelming quite quickly.

With that being said, there is still the option to keep the folders/labels while introducing the visual aspect. As someone who is very list-oriented, this could be a beneficial way to enhance organization.

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