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Curing corporate A.D.D. caused by being overly connected

With the connectedness of modern society, it seems like work never ends, and the sense of pressure can lead to corporate A.D.D., but there are ways to circumvent this from happening or continuing in your life.

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What is corporate A.D.D.?

It’s not uncommon for work to take over your life in today’s world. Gone are the days where at 5:00, you leave work and enjoy a relaxing evening at home. Today, with cell phones, laptops and tech tablets, you have access to your work email at all times, and if clients have your cell phone number, forget it. They know how to reach you at all hours. These are helpful technology tools, but they also can become distractions that actually take away from your work productivity. Enter Corporate A.D.D. — the common disorder that is stressing you out.

Corporate A.D.D. refers to the stress that you feel to get a large number of tasks accomplished each day. Instead of remaining focused on the work that you need to get done, you get easily distracted by the phone ringing, emails flooding your inbox and the text messages that seems to create an endless buzzing on your cell phone. When you add these additional stressors to your workload, it is easy to see how you can actually spend a longer time on any given task, thereby slowing you down and taking some of your much-needed free time away.

Three tips for overcoming corporate A.D.D.

So, what is the cure? Well, while we can’t ignore these tech tools altogether (although some days, you might be temped to), instead, you should try employing some of these time management tools:

•    Try to stay in the “Proactive Zone.” Think of your stages of activity as being proactive, reactive, distraction, or waste. Reactive refers to urgent demands. In my opinion, the definition of “urgent” has gotten far too relaxed. If a client is genuinely upset and panicked, then yes, by all means, make them a priority and stop what you’re doing to help them. If they simply want a question answered within the next 24 hours, finish what you’re doing and then address it.

If you spend all day in the “Reactive Zone”, you’ll never get anything done. Proactive refers to planning and preparing for your day and executing the important tasks that need to be done. This also includes down time and re-charging your batteries. Your quality of work will never remain high if you don’t take some time to relax. Try and stay away from the distraction and waste zone, as they refer to unneeded interruptions or excessive trivial activities. If you focus on staying proactive all day, and know when to enter the “reactive zone”, you’ll get more done even faster.

•    Try time-blocking. Whether it’s your weekly Zumba class or time spent checking and responding to emails, block a few times each day or week to do important tasks. Whether the activities are personal or professional, you need to block time for the things that are important to you. Here’s the kicker: don’t compromise that time block for anything that isn’t urgent. This isn’t easy to do, but it’s important to staying stress-free and positive.

•    Keep your personal time personal. No, really. You can claim to be spending time with your loved ones but if you’re spending the whole time on your phone checking and responding to work emails, are you really using it as free time. Unless there is something urgent that needs to be addressed immediately, (again, this is REALLY urgent, not a false sense of urgency), just stay out of your inbox and let work calls go to voicemail. Your quality of work will go down if you’re burnt out, so your personal time is important. Don’t be afraid to take it.

Improving productivity, curing corporate A.D.D.

If you can put some of these practices into use as you go about your work week, (and stick to them), you’ll find that you’re less stressed out, more productive and able to grow your business. Cure that corporate A.D.D. by managing your time and knowing when to ignore outside distractions. This won’t be easy to implement-it’s easy to give in to the temptations of distractions both inside and outside of work, but if you stick with it, you’ll find yourself easily able to get things done. Best of luck!

Carrie Gable & the Real Estate Virtual Assistant team at RealSupport, Inc. work virtually for many top real estate agents & brokers nationwide, offering marketing campaigns, branding, website & logo design, listing marketing efforts, lead management, technical support, marketing presentations, social media setup & management, copywriting, blogging and much more.

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3 Comments

3 Comments

  1. matthewloewen

    May 21, 2012 at 1:36 am

    Great article.  With all the distractions nowadays, we definitely have to be proactive and block out time for important tasks.  Good advice.

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Business News

Why email remains the top communication tool for businesses

(BUSINESS NEWS) Communication has changed tremendously over the years, but email appears to remain home base. Here’s why.

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Smartphones are so popular, you might assume that phone calls, text messages, video chat, Slack, Trello, or just social media would have surpassed email as the most popular form of communication. Surprisingly, they have only enabled its growth.

Email is, hands down, the most prominent form of communication and collaboration among businesses, and that’s not expected to change any time soon. “Over the course of the last year, there has been considerable discussion about the role of email in workplaces that depend heavily on social network and other collaboration tools,” says David Roe of CMS Wire.

“In these discussions, there appears to be a general consensus that while social networks are useful to achieve work-related goals, email remains the undisputed communications tool in the enterprise.” The statistics back up these claims.

Worldwide, there are more than 2.5 billion email users, and that number is expected to climb to 2.9 billion by the end of next year. That represents more than a third of the global population operating one or more active email accounts.

Right now, only about 25 percent of current email accounts are business accounts, but we can expect a rapid increase in those as well. The average office worker will send and receive as many as 121 email messages per day.

David Roe also addressed a SendGrind study called The Future of Digital Communication, which evaluated trends in digital communication among the various generations. The findings showed that 74 percent of people chose email as their preferred method of communication and 89 percent email at least once every month for business or personal reasons.

Email is a huge part of our collaborative and communicative society, so understanding its role in business and society can play a huge role in mastering trends to the best advantage in your enterprise.

Roe further explains that, although the status of email has not changed within the walls of business enterprises, it has evolved. “The kinds of people using it are changing so it is only logical that the way it is being used is going to change too,” he says.

A younger generation that’s more in tune with digital trends and technology will soon be dominating the workforce, and email is adapting. SendGrind CMO Scott Heimes said in The Future of Digital Communication report that new technology will render email a new, more useful entity.

“With chatbots making their way into email and messaging apps in 2017, 2018 will be the year in which chatbots effectively provide personalized experiences to customers, if done correctly,” Heimes said. “Marketers will leverage data from email marketing, display retargeting, social media ads and chatbots to create a cohesive and unified experience for customers.”

This is just a glimpse of what’s to come for email users, and businesses may capitalize on its new roles for more effective collaboration.

Given the steadily evolving landscape that is email, here are the chief reasons we can expect it to stick around as a viable business tool:

Convenience: Can you imagine being on the phone or texting/social messaging for the equivalent of 121 email messages per day? You can often accomplish more in a 10-minute phone call than you can in 10 emails, but sending and receiving messages when it’s the most convenient option can be a huge draw for busy employees.

Security: Phone calls can be overheard, texts intercepted, and social media messaging accounts hacked. Email can also be hacked, but thanks to encryption services that plug right into Microsoft, Gmail, or other enterprise email services, that data can be protected.

Work-From-Home Collaboration: According to the Bureau of Labor Statistics, 24 percent of employees performed all or some of their work from home in 2016, and that number’s expected to grow substantially over the coming decade. Although collaboration programs are popular, working from home simply wouldn’t be possible for this many people without email.

Ease of Talking to People: Some people freeze up when they speak on the phone. Others just don’t like it. Millennials and Gen Z employees are entering the workforce in full swing now, and their use of digital technology makes email a go-to solution. Workers who hate phone conversations can communicate easily with their devices and avoid too much interpersonal interaction.

Information Transfer: There’s rarely a better method of transferring information than via email. Not only can you transfer files and documents to the recipient(s), but you can also store the information for future reference.

Instant Notifications: Email speeds are faster than ever. Posts arrive in your inbox nearly instantaneously. Real-time communication is practicable in a convenient, simple method.

Ease of Access: Thanks to smartphones, you can get access to your email pretty much anywhere. There’s also no need for a WiFi connection since data plans are robust and cell phone coverage broader than ever.

Email is not a perfect system. Like every other form of communication it has its downsides, but it’s proven to be the most useful form of communication to date. Although new forms of collaboration surface regularly, email probably isn’t going anywhere.

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Business News

So the Labor Department is cool with unpaid internships again

(BUSINESS NEWS) Regulations on unpaid internships continue to wax and wane, and businesses that opt to use unpaid labor should be aware of new regulations.

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designer intern internships

Unpaid internships are a deacreasingly common institution in the United States, with help from former regulatory attempts to make them more difficult to create.

That regulatory oversight might become more relaxed after the Department of Labor (DOL) issued new rules under the Fair Labor Standards Act (FLSA) that governs the role of unpaid internships in the modern American workforce.

Last week, the United States’ labor governing body decided to revise its guidelines on unpaid internships using the concept of a “primary beneficiary test.”

The core principle behind the seven statements that comprise the primary beneficiary test revolves around the idea that the reason you are hiring unpaid interns is for work that provides the intern with the primary benefit (educational opportunities, hands on learning, and networking), not because the company isn’t paying someone else to perform the same activities.

So with these guidelines, there’d be no more call for jokes about interns fetching coffee or making copies. Sounds like a win for the intern, right?

Not exactly.

The guidelines stress, however, that there is no magic quota of yes or no answers that yields the unpaid intern in question has job duties that would require payment. That even includes answering “no” to the statement that reads: “the intern and the employer clearly understand that there is no expectation of compensation.”

Of course, if a company were in violation of these guidelines, especially the one regarding compensation, it would be easier for adjudication to be brought against the company into a court of law. These rules start as the groundwork for any legal action interns can bring against an organization.

The first set of six guidelines were developed in 2010. By 2011, a lawsuit brought by unpaid interns against Fox Searchlight while working Darren Aronofsky feature, Black Swan, claiming the interns were performing job duties in need of compensation (read: they weren’t already paying employees to do the same roles, rather using interns as free labor).

The ruling in 2013 was in favor of the interns, but a different federal court reversed that decision in 2015. It is interesting to note that the revised guidelines published by the DOL only a week ago were derived from the Court’s 2015 decision on this case.

The larger trend of lawsuits brought by unpaid interns may cause a company pause if they reverse decisions about payment of employees.

Despite the judicial onslaught, some organizations may still choose to pursue unpaid internships in light of the relaxation of the guidelines by the DOL.

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Business News

Starbucks’ Teavana chain finally settles lawsuit with Simon Property Group

(BUSINESS NEWS) A bitter battle over store closures concludes with private settlement – and Teavana stores are still closing.

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teavana starbucks simon property group

A months-long legal fight between Starbucks’ Teavana and Simon Property Group, the number one mall operator in the U.S., has come to an end with a private settlement that reportedly allows the tea chain to move forward with some of its store closures.

In July 2017, Starbucks unveiled plans to close all 379 retail locations of its floundering Teavana stores.

Shortly thereafter, Simon Property Group got a local judge to bar Starbucks from closing the 77 Teavana locations in its malls, a peculiar legal move for this situation. Starbucks would be breaking its lease agreement with Simon, and Simon wasn’t going to stand for it.

Simon Property Group cited the ongoing financial plights traditional malls have experienced for years as more and more retailers shut their doors as its primary reason for blocking Starbuck’s actions. The difference with Teavana is that Starbucks isn’t under great financial stress and can actually afford to keep the stores open, per court documents.

Starbucks disagreed, but in November, a judge sided with Simon and ordered Starbucks to keep its Teavana stores open and not break dozens of leases nationally. Starbucks fought back with a December appeal, but the case moved up to Indiana’s highest court, bypassing the intermediate Court of Appeals.

And now, before Starbucks’ appeal could be heard, the dueling companies have apparently reached an undisclosed settlement, according to New York Post reports. Exact settlement details have not been revealed, but the Post has found at least two Teavana locations that are closing in just a few days, indicating that settlement may play out in Starbucks’ favor.

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