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Mobile etiquette tips to keep your staff from being overwhelmed with memos

(EDITORIAL) Santiago Jaramillo, CEO of Emplify asks, “How do you know if you’re communicating with employees too often—or not enough? Are there unwritten rules to using mobile at work?” Read on.

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sensors etiquette influencers

Communication and culture

“Mobile apps are infiltrating the workplace. Not only are employees more likely to use their mobile devices to text or call their manager and peers, but HR is now relying heavily on mobile as a medium for communicating key priorities and goals, fostering company culture, and driving employee engagement,” explains Santiago Jaramillo, CEO of Emplify.

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And he’s certainly not wrong. More than ever, communication in all industries is being done via the one thing everyone is attached to (emotionally and physically) – their smartphones. But there’s the catch. When your staff is accessible at all times – where do you draw the line? Jaramillo acknowledges the shades of grey, “How do you know if you’re communicating with employees too often—or not enough? Are there unwritten rules to using mobile at work?”

And, in his own words below, he lays out some killer mobile etiquette tips.

Mobile etiquette tips

from Santiago Jaramillo, CEO of Emplify

  1. Keep internal messages bite-sized..
    Think about the length of a Tweet (140 characters), and follow the same format when sending a message to a group of employees. The longer the message, the less effective it becomes, as the most important part might get lost in a sea of words.
  2. Segment your audience.
    Don’t blast messages to everyone if they don’t apply to each individual. Think about a group message you’ve been tagged in that quickly become irrelevant. It becomes overwhelming. Target your mobile communications to the few who actually need to consume it.
  3. Don’t force employees to always “be on”.
    Keep in mind that while workers have the technology and ability to be “always on,” it doesn’t mean they want to be. Time your push messages accordingly. Give employees a chance to find work-life balance by keeping the normal cadence of messages during working hours.
  4. Use your own voice.
    It’s entirely appropriate to send emojis or quick, funny polls from time to time. Today’s workforce appreciates the light-heartedness and human touch to workplace communication. Many times, letting your own voice shine through can help build a strong, honest company culture.
  5. Use mobile communication to keep your employees happy.
    As a communication medium, an internal mobile app offers an easy way to celebrate and recognize employees, which greatly impacts employee happiness. Use mobile communication to tell an employee “happy birthday” or casually congratulate them for a job well done in front of their peers.

Go forth and do good

These aren’t difficult tips to keep in mind, but they can make a world of difference when we are already constantly bombarded with messages and content. Keep your employees from feeling burdened by work, and they might just -gasp- be excited to get a memo from their boss.

And if that sounds a little far-fetched, we can at least avoid triggering an anxiety attack from a simple memo.

#CommunicationEtiquette

Jenna keeps the machine well-oiled as the Operations Coordinator at The American Genius and The Real Daily. She earned her degree in Spanish at the University of North Texas and when she isn't crossing things off her to-do list, she is finding her center in the clean and spacious aisles of Target or rereading Harry Potter for the billionth time.

Business Entrepreneur

Is this normal (you wonder about your business)?

(ENTREPRENEURIALISM) It can be lonely not being able to openly ask potentially embarrassing questions about your business – there’s a way to do it anonymously…

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Entrepreneurialism is wildly rewarding – you are fully in control of the direction of your company, and you’re solving the world’s problems. But it’s also isolating when you’re not sure if what you’re experiencing is normal.

Sure, there’s Google, news networks (like ours), and professional connections to help you navigate, but sometimes you just want to know if something simple you’re seeing is normal.

Is Instagram Stories really where it’s at? Probably not if you’re a consultant.

Is it normal for an employee to attempt to re-negotiate their salary on their first day? Nope, but how do you keep the desirable employee without being bullied into new terms?

Do all entrepreneurs spend their first year in business as exhausted as a new parent? Sometimes.

You have questions, and together, we can share our experiences.

We have a brand new Facebook Group that is already wildly engaging, active, and you’d be amazed at how selflessly helpful people are – and we invite you to be one of them.

Want to anonymously ask a question about something you’re unsure is normal or not?

Click here to submit your question, and we’ll select as many as possible to discuss in the Facebook Group!

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Business Entrepreneur

Amazon on a collision course with politicians as they strengthen their monopoly

(BUSINESS) E-commerce has come a long way in the last decade, specifically led by Amazon, but are their controlling ways putting them on a collision course with regulators?

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In March, Amazon stopped replenishing weekly purchase orders for tens of thousands of vendors in a move that has stirred up some trouble. The tech giant has once flexed its power over first-party sellers over their platform. And it’s not the first time.

Amazon originally sent out to vendors as an automated message citing the hold up in orders as a technical glitch. The following day, vendors were told the change was permanent. The affected vendors were categorized as making $10 million or less in sales volume per year and not having managers at Amazon. Vendors selling specialized goods that were difficult to ship were also a factor.

The effects can have remarkable effects on the market as Amazon’s algorithms decide who is able to sell what to whom via their near-ubiquitous platform. According to John Ghiorso, the CEO of Orca Pacific, an Amazon agency for consultation and manufacturers representatives, the decision is driven by financial data such as total revenue, profitability, and catalog size.

In a response from an Amazon spokesperson, the change was made in order to improve value, convenience, and selection for customers. The mass termination of purchase orders and the delayed response from Amazon herald the transition to the One Vendor system, putting vendors in an exclusive relationship with Amazon. This system will merge the current Seller Central and Vendor Central.

Amazon’s message is loud and clear: they will do what’s in their best interest to mitigate the market for their convenience. One may be reminded of the anti-trust lawsuit against Microsoft in 2001.

The lack of warning didn’t do them any favors either.

While smaller businesses need to change for Amazon’s program, first-party business will revolve around larger brands like Nike with whom Amazon is maintaining a relationship.

Despite the streamlined platform Amazon is going for, the company wields power over vendors and customers alike. Capitalism is one thing, but monopolies are a whole other ball game, and politicians are finally paying attention.

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Business Entrepreneur

Culture Codes is the guide you need for company culture questions

(BUSINESS ENTREPRENEUR) One of the biggest sellers of a company to a prospective employee or customer is their culture. Culture Codes has compiled some the biggest companies cultures in convenient decks for you to study and align with.

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culture codes

Organizational culture is a hot button of conversation. While a variety of definitions exist, one way of defining Culture is the way businesses exist – a summary of values, rituals, and organizational mythology that helps employees make sense of the organization they work in.

Organizational cultures are often reflected in Mission, Vision, and Value statements of organizations.

What many entrepreneurs or new organization struggle with as well, is how to create a culture from the ground up. What kinds of statements and values do they advocate? What are areas of focus? Who are our competitors and what can we do to create a service, product, or quality advantage?

Building a strong culture can be challenging, but a good place to start is looking at the best cultures around.

A new resource by Tettra, Culture Codes, has everything you could want to know on different companies their cultures available for you to study up.

Over 40 companies employing over 280,000 employees have created culture decks and collected core values and mission statements. Companies like Spotify, Netflix, LinkedIn, and NASA have all contributed information.

This information is great for young companies or entrepreneurs to start building a schema about what kind of culture they want to create.

Or existing established companies can look towards peers and competitors and help decide what statements they want to engage culture change on.

For job seekers, Tettra can help potential employees gauge if they are a fit for an organization, or discover that maybe an organization they dream about working for has a culture they may not jive with. And perhaps most valuably, transparently showing off your culture and allowing it to be compared means that organizations can better compete in the talent market.

Recruiters should be obsessed with talking about culture – because it keeps people in the door.

The reasons why people leave employment: work/ life balance, poor treatment, lack of training, or relationship issues with a supervisor or boss; in many ways are a by-product of organizational culture. If you want to compete in the talent market, make culture a selling point and show it off in everything you do.

Even consumer’s benefit from learning about an organization’s culture – values that indicate a commitment to excellence in ethics make consumers feel good about supporting an organization.

It pays to have a good culture. I encourage you to head over to tetra.co/culture-codes and see how companies like Etsy are keeping it real, every day.

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