Connect with us

Tech News

Four productivity tools designed to streamline your communications

(Tech News) While there is no holy grail of productivity, these four tools can get you closer to leaving the office on time every day, helping to streamline your communications.

Published

on

productivity

Productivity remains a challenge

As more technologies make our life simpler, it also becomes overwhelming to consider all of your options, particularly for tools to make life easier. But today, we’re focused on your email inbox and other communications which can quickly become overwhelming if you are not managing them daily.

bar
Some days work and schedules are so hectic that you just cannot get logged in to check email and social media updates. Here are four ways to boost your productivity and help you manage your communication more efficiently:

1. Ecquire

ecquire
Ecquire
helps you keep your data organized and your team updated without constantly opening new windows to copy and paste data. Ecquire is a little button that lives in all the applications you work with; just click it whenever you want to collect and save data in their cloud service. This allows you to save data without interrupting your workflow. Use it with social media (Facebook, Twitter, LinkedIn, Hootsuite, any many more), email conversations, and other apps.

Ecquire will send the stored information to Salesforce, Highrise, Mailchimp, Stride, and even Google Spreadsheets. Regardless of what program you use to send your information, Ecquire can automatically sync it for you. They currently have a plethora of integrations, with more on the way. You can click each integration to see how it works with Ecquire to make data management easy and fast.

2. Speechpad

speechpad
Speechpad
is a transcription and captioning service. This is a great alternative to the time-consuming task of transcribing meeting and conference notes on your own. It is also a great way to transcribe YouTube videos. You can specify the turnaround time with a guarantee to get it back at or before your deadline. Time frames can be anywhere from 24 hours to a week.

Pricing varies based on when you need it back and the length of the recorded material. Simply upload your files, either from your computer or files already available online, and Speechpad will begin transcribing immediately. This is definitely worth a look if you are spending time and resources transcribing individual files.

3. MineMyMail

minemymail
MineMyMail
sifts through all of the messages stored in your email account and finds the information you actually ant to read. It will work with any IMAP enabled account (Gmail, Yahoo, Hotmail, Office365, etc.) and turns your email contacts into usable marketing resources. This tool works by accessing the provider’s IMAP server and subsequently downloading the message headers from whichever messages have been selected for extraction.

It then pulls this information into a master list and is sorted and can be exported to a CSV file. This CSV file can then be used on social networking sites, allowing you to connect with customers you may have missed. The statistics will shows the number of emails, number of unique email addresses, and time taken to execute. By creating a list of the people with whom you have already corresponded, MineMyMail enables you to target mailings to the broadest possible audience, saving you time and frustration sorting through emails manually.

4. Cloze

cloze
Cloze
helps you tidy up your inbox. It takes your social media and email updates and processes them into one, centralized feed. You can privately share and discuss the best of what you discover on social media, with the people that matter; whether that is your team or your friends. Business relationships change over time and your feed (or “Key People”) feature adapts as well, so that you always see your most important relationships without digging through endless amounts of information.

Even if you only use email with someone, once Cloze detects they are important to you, it will automatically add social too. So you get more data about the people you are working with and the more information you have, the better connections you can forge.

Jennifer Walpole is a Senior Staff Writer at The American Genius and holds a Master's degree in English from the University of Oklahoma. She is a science fiction fanatic and enjoys writing way more than she should. She dreams of being a screenwriter and seeing her work on the big screen in Hollywood one day.

Continue Reading
Advertisement
2 Comments

2 Comments

  1. rolandestrada

    December 19, 2013 at 5:39 pm

    I guess. I’m sure these services would help some folks but you need to be careful you’re not just adding another layer of complexity. Cloze doesn’t appear to have a monthly cost to it but the others do. I would just suggest being judicious about adding another can’t-live-without service to your wasteland of monthly service bills.

  2. Pingback: Mobile etiquette tips to keep your staff from being overwhelmed with memos - The American Genius

Leave a Reply

Your email address will not be published. Required fields are marked *

Tech News

Loss of internet access is used as punishment for those who abuse it

(TECH NEWS) Internet access is becoming more of a human right especially in light of recent events –so why is revoking it being used as a punishment?

Published

on

Internet access

When one hears the word “punishment”, several things likely come to mind—firing, fees, jail time, and even death for the dramatic among us—but most people probably don’t envision having their access to utilities restricted as a legal repercussion.

Unfortunately, that’s exactly what’s happening across the country—if you consider Internet access a utility.

In the past, you’ve probably heard stories about people awaiting trial or experiencing probation limitations being told that they are not to use the Internet or certain types of communication. While this may seem unjust, the circumstances usually provide some context for the extreme nature of such a punishment; for example, it seems reasonable to ask that a person accused of downloading child pornography keep off the internet.

More recently–and perhaps more controversially—a young man accused of using social media to incite violent behavior during country-wide protests was ordered to stay offline while awaiting trial. This order came after the individual purportedly encouraged people to “[tip] police cars”, vandalize property, and generally exhibit other “riot”-oriented behaviors.

Whether or not one reads this post as a specific call to create violence—something that is, in fact, illegal—the fact remains that the “punishment” for this crime in lieu of a current conviction involves cutting off the person involved from all internet access until a verdict is achieved.

The person involved in this story may be less than sympathetic depending on your stance, but they aren’t alone. The response of cutting off the Internet in this case complements other stories we’ve seen, such as one regarding Cox and a client in Florida. Allegedly, the client in question paid for unlimited data—a potential issue in and of itself—and then exceeded eight terabytes of monthly use on multiple occasions.

Did Cox correct their plan, allocate more data, throttle this user, or reach out to explain their concerns, you may ask?

No. Cox alerted the user in question that they would terminate his account if his use continued to be abnormally high, and in the meantime, they throttled the user’s ENTIRE neighborhood. This kind of behavior would be unacceptable when applied to any other utility (imagine having your air conditioning access “throttled” during the summer), so why is it okay for Cox?

The overarching issue in most cases stems from Internet provider availability; in many areas, clients have one realistic option for an Internet provider, thus allowing that provider to set prices, throttle data, and impose restrictions on users free of reproach.

Anyone who has used Comcast, Cox, or Cable One knows how finicky these services can be regardless of time of use, and running a simple Google speed test is usually enough to confirm that the speeds you pay for and the speeds you receive are rarely even close.

In the COVID era in which we find ourselves, it is imperative that Internet access be considered more than just a commodity: It is a right, one that cannot be revoked simply due to a case of overuse here, or a flaw in a data plan there.

Continue Reading

Tech News

How to personalize your site for every visitor without learning code

(TECH NEWS) This awesome tool from Proof lets you personalize your website for visitors without coding. Experiences utilizes your users to create the perfect view for them.

Published

on

experiences welcome page

What if you could personalize every step of the sales funnel? The team over at Proof believes this is the next best step for businesses looking to drive leads online. Their tool, Experiences, is a marketer-friendly software that lets you personalize your website for every visitor without coding.

Using Experiences your team can create a targeted experience for the different types of visitors coming to your website. The personalization is thought to drive leads more efficiently because it offers visitors exactly the information they want. Experiences can also be used to A/B test different strategies for your website. This could be a game changer for companies that target multiple specific audiences.

Experiences is a drag-and-drop style tool, which means nearly anyone on your team can learn to use it. The UX is meant to be intuitive and simple, so you don’t need a web developer to guide you through the process. In order to build out audiences for your website, Experiences pulls data from your CRM, such as SalesForce and Hubspot, or you can utilize a Clearbit integration which pull third-party information.

Before you go rushing to purchase a new tool for your team, there are a few things to keep in mind. According to Proof, personalization is best suited for companies with at least 15,000 plus visitors per month. This volume of visitors is necessary for Experiences to gather the data it needs to make predictions. The tool is also recommended for B2B businesses since company data is public.

The Proof team is a success story of the Y Combinator demo day. They pitched their idea for a personalized web experience and quickly found themselves funded. Now, they’ve built out their software and have seen success with their initial clients. Over the past 18 months, their early-access clients, which included brands like Profitwell and Shipbob, have seen an increase in leads, proposals, and downloads.

Perhaps the best part of Proof is that they don’t just sell you a product and walk away. Their website offers helpful resources for customers called Playbooks where you can learn how to best use the tool to achieve your company’s goals be it converting leads or engaging with your audience. If this sounds like exactly the tool your team needs, you can request a demo on their website.

Continue Reading

Tech News

3 cool ways bug-sized robots are changing the world

(TECH NEWS) Robots are at the forefront of tech advancements. But why should we care? Here are some noticeable ways robots are changing the world.

Published

on

Bits of robots and microchips changing the world.

When we envision the robots that will (and already are) transforming our world, we’re most likely thinking of something human- or dog-sized. So why are scientists hyper-focusing on developing bug-sized (or even smaller!) robots?

Medical advances

Tiny robots could assist in better drug delivery, as well as conduct minor internal surgeries that wouldn’t otherwise require incisions.

Rescue operations

We’ve all heard about the robot dogs that can rescue people who’ve been buried beneath rubble or sheets of snow. However, in some circumstances these machines are too bulky to do the job safely. Bug-sized robots are a less invasive savior in high-intensity environments, such as mine fields, that larger robots would not be able to navigate without causing disruption.

Exploration

Much like the insects after which these robots were designed, they can be programmed to work together (think: ants building a bridge using their own bodies). This could be key in exploring surfaces like Mars, which are not safe for humans to explore freely. Additionally, tiny robots that can be set to construct and then deconstruct themselves could help astronauts in landings and other endeavors in space.

Why insects?

Well, perhaps the most important reason is that insects have “nature’s optimized design”. They can jump vast distances (fleas), hold items ten times the weight of their own bodies (ants) and perform tasks with the highest efficiency (bees) – all qualities that, if utilized correctly, would be extremely beneficial to humans. Furthermore, a bug-sized bot is economical. If one short-circuits or gets lost, it won’t totally break the bank.

What’s next?

Something scientists have yet to replicate in robotics is the material elements that make insects so unique and powerful, such as tiny claws or sticky pads. What if a robot could produce excrement that could build something, the way bees do in their hives, or spiders do with their webs? While replicating these materials is often difficult and costly, it is undoubtedly the next frontier in bug-inspired robotics – and it will likely open doors for humans that we never imaged possible.

This is all to say that in the pursuit of creating strong, powerful robots, they need not always be big in stature – sometimes, the tiniest robots are just the best for the task.

Continue Reading

Our Great Partners

The
American Genius
news neatly in your inbox

Subscribe to our mailing list for news sent straight to your email inbox.

Emerging Stories

Get The American Genius
neatly in your inbox

Subscribe to get business and tech updates, breaking stories, and more!