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Four productivity tools designed to streamline your communications


(Tech News) While there is no holy grail of productivity, these four tools can get you closer to leaving the office on time every day, helping to streamline your communications.


Productivity remains a challenge

As more technologies make our life simpler, it also becomes overwhelming to consider all of your options, particularly for tools to make life easier. But today, we’re focused on your email inbox and other communications which can quickly become overwhelming if you are not managing them daily.

Some days work and schedules are so hectic that you just cannot get logged in to check email and social media updates. Here are four ways to boost your productivity and help you manage your communication more efficiently:

1. Ecquire

helps you keep your data organized and your team updated without constantly opening new windows to copy and paste data. Ecquire is a little button that lives in all the applications you work with; just click it whenever you want to collect and save data in their cloud service. This allows you to save data without interrupting your workflow. Use it with social media (Facebook, Twitter, LinkedIn, Hootsuite, any many more), email conversations, and other apps.

Ecquire will send the stored information to Salesforce, Highrise, Mailchimp, Stride, and even Google Spreadsheets. Regardless of what program you use to send your information, Ecquire can automatically sync it for you. They currently have a plethora of integrations, with more on the way. You can click each integration to see how it works with Ecquire to make data management easy and fast.

2. Speechpad

is a transcription and captioning service. This is a great alternative to the time-consuming task of transcribing meeting and conference notes on your own. It is also a great way to transcribe YouTube videos. You can specify the turnaround time with a guarantee to get it back at or before your deadline. Time frames can be anywhere from 24 hours to a week.

Pricing varies based on when you need it back and the length of the recorded material. Simply upload your files, either from your computer or files already available online, and Speechpad will begin transcribing immediately. This is definitely worth a look if you are spending time and resources transcribing individual files.

3. MineMyMail

sifts through all of the messages stored in your email account and finds the information you actually ant to read. It will work with any IMAP enabled account (Gmail, Yahoo, Hotmail, Office365, etc.) and turns your email contacts into usable marketing resources. This tool works by accessing the provider’s IMAP server and subsequently downloading the message headers from whichever messages have been selected for extraction.

It then pulls this information into a master list and is sorted and can be exported to a CSV file. This CSV file can then be used on social networking sites, allowing you to connect with customers you may have missed. The statistics will shows the number of emails, number of unique email addresses, and time taken to execute. By creating a list of the people with whom you have already corresponded, MineMyMail enables you to target mailings to the broadest possible audience, saving you time and frustration sorting through emails manually.

4. Cloze

helps you tidy up your inbox. It takes your social media and email updates and processes them into one, centralized feed. You can privately share and discuss the best of what you discover on social media, with the people that matter; whether that is your team or your friends. Business relationships change over time and your feed (or “Key People”) feature adapts as well, so that you always see your most important relationships without digging through endless amounts of information.

Even if you only use email with someone, once Cloze detects they are important to you, it will automatically add social too. So you get more data about the people you are working with and the more information you have, the better connections you can forge.

1 Comment

1 Comment

  1. rolandestrada

    December 19, 2013 at 5:39 pm

    I guess. I’m sure these services would help some folks but you need to be careful you’re not just adding another layer of complexity. Cloze doesn’t appear to have a monthly cost to it but the others do. I would just suggest being judicious about adding another can’t-live-without service to your wasteland of monthly service bills.

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