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Tech Tip: Xobni

Microsoft Outlook is one of the most widely used email clients around. It also comes with it’s limitations, like trying to quickly find an old message or client’s contact information. This is where the add-in called Xobni (inbox spelled backwards) really shines.

xobni

Fast Email Search

The dual-purpose search box finds people and email messages. Start typing the contact’s name or part of a message you’re looking for and Xobni will return results 50 times faster than Outlook’s built-in search. When searching for a specific person, their name will appear in the results box along with their contact information and every conversation you’ve had.

Contact Information

Phone numbers, email addresses, profile pictures and other relevant information are saved in an “automatic address book.” Xobni creates profiles for everyone you’ve communicated with so you don’t have to remember to update your Outlook contacts. It also sifts through your messages and extracts phone numbers. If you’re missing someone’s number, use the “request phone number” feature, which will send a message to the contact and automatically add it to their profile when they respond.

Find Connections

Xobni searches Facebook, LinkedIn, Twitter and more for information about your contacts. If you see a profile picture it’s most likely been automatically pulled from one of these sources. Click the corresponding social network logo to see their LinkedIn profile, Facebook status updates or tweets.

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Threaded Conversations

All messages between you and a contact are displayed as a list of conversations. Xobni also shows which messages include an attachment with a paper clip logo. Also see if any of your contacts are connected together. Two people might know each other because they were on emails together but this information never surfaced before.

See Attachments

Finding an attachment in a message wasn’t easy before Xobni. Now you can quickly find any document without leaving the email you’re working on. Once the attachment is found it can be opened with a click, right-click to save it or open the email with the attachment. You can also drag and drop the attachment from the Xobni sidebar into a new message.

So what’s it cost?

Download Xobni for the low price of $0. Yes you read that right, it’s absolutely free! There’s a ‘Plus’ version with additional features that will set you back $29.95 on the 1st computer and $9.95 for each additional PC. But I’ve found the standard version to be sufficient at making Outlook much easier to use.

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Written By

As the son of two music teachers, Ben spent his first 21 years trying to make a living with his slightly above average trumpet playing. After no return calls from Dizzy Gillespie and then a failed attempt at becoming a fly girl on "In Living Color," he switched gears and finally found his nichè in real estate. He's a Minnesota appraiser and also a Realtor with his better half, Stacia. Labeled “one to watch” from an anonymous source (thanks mom), Ben is smart, good looking, athletic and a rock star inside his own head. He also never passes up a chance to write his own bio. Find him online at twitter or selling Stillwater Real Estate.

10 Comments

10 Comments

  1. Atlanta Real Estate

    October 2, 2009 at 12:43 pm

    Ben,

    Nice find. I use Outlook and love it. It’s finally pretty darn stable after all these years of not so stable.

    The searching is very slow, as you pointed out.

    This product looks interesting and I might load it onto one of my secondary PCs and give it a whirl.

    Preciate it,

    Rob in Atlanta

  2. stephanie crawford

    October 3, 2009 at 6:54 pm

    I downloaded Xobni yesterday and I’m loving it. Thanks for the tip!

  3. Eric Hempler

    October 3, 2009 at 11:20 pm

    I think the speed of it might have to do with the computer and quantity of mail. The speed of mine has been fine.

  4. Atlanta Real Estate

    October 4, 2009 at 8:00 pm

    Eric:

    It does for sure. My outlook.pst is 1.945GB!

    Ouch,

    RM

  5. Gilbert AZ Homes

    October 4, 2009 at 8:49 pm

    Have you run into any compatibility issues or bugs? I always run into a lot of issues whenever I add anything to Outlook, so I hesitate to mess with it…

  6. Ben Goheen

    October 4, 2009 at 11:42 pm

    Rob – After testing it out on your secondary computer I’m sure you’ll love it and download to your main PC. By the way, welcome to AG! I’ve enjoyed your Adwords tips so far and look forward to learning more.

    Stephanie – Glad you like it. I used Mozilla Thunderbird for a long time and thought Outlook was horrible until I discovered Xobni. Outlook still needs major improvements on IMAP but it’s sufficient.

    Eric – dude, delete some of those messages! I’ve noticed a bit of a slow down on this latest release, but it could also be because I haven’t deleted messages for awhile.

    Gilbert AZ homes – I haven’t run into any bugs or compatibility issues at all. I occasionally have Outlook crash on me but don’t believe it has anything to do with Xobni. It IS a Microsoft product, so crashing less than 1/2 the time probably exceeds their standards. 🙂

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