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Opinion Editorials

10 career hacks for every ambitious woman

(CAREER NEWS) You’ve heard endless career hacks, but most are lame (“always say yes!” and “work hard”). Instead, let’s talk about the things that are easier said than done.

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Gender equality (for real)

All too often do we women have to defend our capabilities in professional spaces – not because we lack anything, or because we are less capable of our male counterparts, but because the historical and common misperception is that gender is inescapably related to our job functions. In reality though, most people now agree that the genders are equally talented, capable, and ambitious.

That said, we know the sting of being doubted in the workplace. For this reason, I have crafted a list of how I remain ambitious and untouched by doubters. And yes, all of these hacks are easier said than done.

1.) Maintain insanely detailed notes

Early in my career, I got in the habit of keeping a phone log where I documented every single inbound and outbound call, who I talked with, and what the highlights were, no matter how minor or major. I even wrote down (in front of leadership) when the President of the company sat on my desk, inches away from me, and lingered to touch my shoulders. Ick. I wrote down the time, who was at my desk, and what happened. Right in front of him. It never happened again.

Notes, whether digital or hand-written, are an insanely valuable tool. When digitized, all meeting notes and information can can be searchable and easily tracked.

If you meet someone, take real notes, and immediately add a calendar item to follow up with them at a specific time (this is the part everyone always forgets).

Finally, keep an accomplishment journal to be able to suggest and defend a future raise or promotion – it works.

2.) Know your tools

Perhaps you’re recently really into Trello, and during your next job interview, they happen to ask about your organizational skills. Instead of rambling on, you can talk about how streamlined your life is with Trello and follow up by mentioning your three favorite browser extensions that aren’t about sports or beauty but about real work.

Remember your tools when you’re climbing the ladder and always refine them – nothing’s ever good enough, nor is your process. Test them out, be able to defend them, and be ready to recommend them to others.

3.) Be a master of research

Never stop learning, or seeking relevant information. If you’re a new coder, obsess over Stack Overflow during lunch every single friggen’ day. If you’re in the marketing department, stalk Quora topics. Read every industry publication you can get your eyeballs on.

Establish yourself as the go to person in your office, no matter your job title. Be careful not to be the office know-it-all, but definitely act as an information absorber.

4.) Communicate like a boss

This doesn’t mean condescend, it means to over-communicate, which is more rare than you know.. When you meet someone, reach out to them without waiting for them to reach you.

When working on a project with a team, make sure to keep teammates apprised of what you’re doing (without bragging); too often do people assume everyone knows what’s going on.

An example of over-communicating effectively without sounding narcissistic is letting your team know: “I’ve completed X and am moving on to Y – before I do, is there anything I can do for you guys since I’m at a stopping point?”

5.) Always ask if you can help

No matter how busy you are, no matter where you are in the hierarchy, stop to ask others if you can simply help. Just as with the closing of #4, come to a stopping point and ask.

Most people will say no, but a simple, “hey, I know you’re working on the Simon account – I have 30 minutes I could help you reorganize if you’d like!” helps significantly.

Give them a specific reason you can help, too. Not only will this make you the office “go-to” but it makes you so deeply ingrained in the team that people can’t imagine the place without you! Which they shouldn’t!

Just don’t be annoying – know when you’re coming across as fake and knock that off.

6.) Don’t be afraid to say “I don’t know”

Too often in the workplace, people are scared to sound stupid so they’ll guess. This can lead projects down really bad paths, so get used to hearing yourself say “I don’t know.”

And then add the phrase, “but I’ll find out!”

Yeah yeah, you already know this advice, but you haven’t been told is to try this: “I don’t know, but I’ll find out within the hour.” Add a deadline for yourself so you set expectations just like we talked about in number four.

Or suggest that you both work together to find a solution: Teamwork makes the dream work.

7.) Be kind, even when it kills you inside

You may hate the guy in the office next to yours and Lord knows you might literally die if he tells you the same fishing story again, but you spend more time with these people than you do your own family and they’re human.

They want to be heard, they want to belong, so remember that annoying as they can be, they’re people. They’re YOUR people.

Be kind, and remember that something about you is probably annoying, too.

8.) Smile (hear us out on this one)

Smile when you’re on the phone – your positivity conveys even when people can’t see you because you literally transform your facial muscles, thus altering your voice. It feels awkward, but so what? Kindness is memorable! Especially smile when someone is speaking in a meeting and meets your eye contact – not a flirty smile, but the disarming kind that says “I’m listening and you’re interesting.”

9.) Get to know your five minute tasks

If you always know what can be done in less than five minutes, your down time is never used standing around like a moron.

For me, I keep all emails unread that require any sort of action, and if I only have five minutes before my next call, I’ll hop in and deal with one because I already assessed how long it would take. No down time, no twiddling of thumbs. Those five minutes add up over a week!

10.) Exercise a little

Without exercise of some form, be it running, yoga, or even just walking, research proves the brain is less focused, less sharp.

We won’t recommend a type of exercise, a time of day, or anything specific, but almost every single successful executive, regardless of gender, is pretty serious about fitness.

Eat well, make yourself get up from your desk and move around every hour, and mostly – extend your lifetime so you can actually enjoy retirement instead of enjoying heaven (or whatever afterlife you subscribe to).

Never forget

If you’ve read this far, you are equally as confident and aware of the ambition woman is capable of. You know she is inspiring, you know she is valuable, and you know she is you.

Keep these ten tips in mind the next time you feel you’ve lost a little of your luster, and never forget in the most challenging times:

“You had the power all along, my dear.”
– Glinda, The Good Witch.

Lani is the Chief Operating Officer at The American Genius and has been named in the Inman 100 Most Influential Real Estate Leaders several times, co-authored a book, co-founded BASHH and Austin Digital Jobs, and is a seasoned business writer and editorialist with a penchant for the irreverent.

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1 Comment

1 Comment

  1. Rohit

    November 18, 2018 at 10:28 pm

    I like all the points you’ve made.

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Opinion Editorials

Culture can be defined by what employees don’t say

(OPINION) What your employees say defines your business. What your employees don’t say defines your culture.

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Whether the boss realizes or not, employees – the folks who often manufacture, handle, and sell the products themselves – can see sides of the business that management could easily overlook, including potential risks and improvements. So how do you make sure your employees are speaking up? A new study by Harvard researcher Hemant KakkarSubra Tangirala reveals that when it comes to speaking up, your company culture is probably either encouraging or discouraging it.

Tangirala wanted to compare two theories as to why employees choose to stay quiet when they could share their worries or ideas with company management. The “personality perspective” presumes that shy, reticent employees simply don’t have the gumption to speak up; therefore, the way to get more perspective from your employees is to make a point to hire extroverted people.

Meanwhile, the “situational perspective” posits that the company culture may either be encouraging and even expecting employees to speak up or discouraging it by creating an environment wherein employees “fear suffering significant social costs by challenging their bosses.”

In order to test these two theories against one another, Tangirala surveyed nearly 300 employees and 35 supervisors at a Malaysian manufacturing plant. First, the survey measured each employee’s “approach orientation,” that is whether or not, all things being equal, they had a personality more inclined to speaking up or staying mum. Next, employees were asked whether they thought their input was expected, rewarded, or punished. Lastly, supervisors were asked to rank the employees as to how often they spoke up on the shop floor.

The survey showed that both personality and the work environment significantly influenced whether or not an employee would speak up – however, it also showed that environmental factors could “override” employees’ natural inclinations. In other words, if employees felt that they were expected or would be rewarded for speaking up, they would do so, even if they aren’t naturally garrulous. On the other hand, even the most outspoken employees would bite their tongues if they thought they would be punished for giving their opinion.

The study also identified two major areas wherein employees could be either encouraged or discouraged from sharing their perspective. First, employees can be encouraged to suggest improvements or innovations that will increase workplace safety and efficiency. Secondly, employees should be expected to speak up when they witness dangers or behaviors that could “compromise safety or operations.”

Although the study was limited, it seems to point towards the importance of creating a workplace culture wherein your employees are rewarded for speaking up. Doing so could potentially provide you with invaluable insights into how to improve your business – insights that can only come from the shop floor.

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Opinion Editorials

How to change your negative mindset into something of value

(EDITORIAL) Once you’re an expert, it’s easy to get caught in the know-it-all-trap, but expertise and cynicism age like fine wine, and can actually benefit you/others if communicated effectively.

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In conversation with our friend John Steinmetz, he shared some thoughts with me that have really stuck with us.

He has expanded on these thoughts for you below, in his own words, and we truly believe that any individual can benefit from this perspective:

Over the last few years I have realized a few things about myself. I used to be trouble, always the dissenting opinion, always had to be on the opposite side of everyone else.

Then, I started reading everything I could get my hands on dealing with “how to change your attitude,” “how to be a better team player,” etc.

Over the course of that time I realized something. I realized that there was nothing wrong with me, only something wrong with how I communicate.

Unfortunately, once someone sets the context of who you are, they will never see you as anything else. I was labeled a troublemaker by those who didn’t want to “rock the boat” and that was that.

In my readings of books and articles by some of the most prominent technical leaders, they all had something in common. Paraphrasing of course, they all said “you can’t innovate and change the world by doing the same thing as everyone else.” So, in actuality, it wasn’t me, it was my communication style. For that reason, you have to say it out loud – “I will make waves.”

Physics

There are two things I reference in physics about making waves.

  • “A ship moving over the surface of undisturbed water sets up waves emanating from the bow and stern of the ship.”
  • “The steady transmission of a localized disturbance through an elastic medium is common to many forms of wave motion.”

You need motion to create waves. How big were the waves when the internet was created? Facebook? Just think about the natural world and there are examples everywhere that follow the innovation pattern.

You see it in the slow evolution of DNA and then, BAM, mutations disrupt the natural order and profoundly impact that change.

Communication

Where I was going wrong was, ironically, the focus of my career which is now Data. For those who do not know me, I am a product director, primarily in the analytics and data space.

More simply: For the data generated or consumed by an organization, I build products and services that leverage that data to generate revenue, directly or indirectly through the effectiveness of the same.

I was making the mistake of arguing without data because “I knew everything.” Sound familiar?

Another ironic thing about what I do is that if you work with data long enough, you realize you know nothing. You have educated guesses based on data that, if applied, give you a greater chance of determining the next step in the path.

To bring this full circle, arguing without data is like not knowing how to swim. You make waves, go nowhere and eventually sink. But add data to your arguments and you create inertia in some direction and you move forward (or backward, we will get to this in a min).

So, how do you argue effectively?

First, make sure that you actually care about the subject. Don’t get involved or create discussions if you don’t care about the impact.

As a product manager, when I speak to engineering, one of my favorite questions is “Why do I care?” That one question alone can have the most impact on an organization. If I am told there are business reasons for a certain decision and I don’t agree with the decision, let’s argue it out. Wait, what? You want to argue?

So, back to communication and understanding. “Argue” is one of those words with a bad connotation. When quite simply it could be defined as giving reasons or citing evidence in support of an idea, action, or theory, typically with the aim of persuading others to share one’s view.

Words matter

As many times as I have persuaded others to my point of view, I have been persuaded to change mine.

That is where my biggest change has occurred.

I now come into these situations with an open mind and data. If someone has a persuasive argument, I’m sold. It is now about the decision, not me. No pride.

Moving forward or backward is still progress (failure IS an option).

The common thought is that you have to always be perfect and always be moving forward. “Failure is not an option.”

When I hear that, I laugh inside because I consider myself a master of controlled failure. I have had the pleasure to work in some larger, more tech savvy companies and they all used controlled experimentation to make better, faster decisions.

Making waves is a way of engaging the business to step out of their comfort zone and some of the most impactful decisions are born from dissenting opinions. There is nothing wrong with going with the flow but the occasional idea that goes against the mainstream opinion can be enough to create innovation and understand your business.

And it is okay to be wrong.

I am sure many of you have heard Thomas Edison’s take on the effort to create the first lightbulb. He learned so much more from the failures than he did from success.

”I didn’t fail. I just found 2,000 ways not to make a lightbulb; I only needed to find one way to make it work.” – Thomas Edison

It is important to test what you think will not work. Those small failures can be more insightful, especially when you are dealing with human behaviors. Humans are unpredictable at the individual level but groups of humans can be great tools for understanding.

Don’t be afraid

Turn your negative behavior into something of value. Follow these steps and you will benefit.

  1. Reset the context of your behavior (apologize for previous interactions, miscommunications) and for the love of all that is holy, be positive.
  2. State your intentions to move forward and turn interactions into safe places of discussion.
  3. Learn to communicate alternative opinions and engage in conversation.
  4. Listen to alternative opinions with an open mind.
  5. Always be sure to provide evidence to back up your thoughts and suggestions.
  6. Rock the boat. Talk to more people. Be happy.
  7. A special thank you to John Steinmetz for sharing these thoughts with The American Genius audience.

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Opinion Editorials

Why tech companies should embrace Artist Residency Programs

(EDITORIAL) With technology founders wiping themselves with money while also truly caring about culture and inclusion, they’re missing a huge opportunity by ignoring artist in residency programs. Even Amtrak does it – come on, y’all.

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There’s a ton of cash in the tech industry. Like, more money than your primate brain can process, like “get-the-country-out-of-debt” money – Scrooge McDuck swimming in gold levels of cash. That’s how profitable technology has become.

And we’re not just talking laptops and smartphones, either. All of those monthly subscriptions you’re not thinking about, the Hulu, Netflix, Microsoft Office, that extra storage for your MacBook or iPhone, that’s all got a name: Software as a Service (SaaS) and with major players like Apple and Disney upping their stakes in the game – this model ain’t going anywhere.

Our thermostats are connected to our iPhones, and our cars are plugged into a matrix that’s fed into the Internet. Everywhere you look, the tech industry is changing everything. Everyone has a smartphone, a tablet, and a laptop, or a television that’s Internet-enabled.

And for everything that’s connected to the Internet, someone’s making a buck.

According to CTA, the tech industry will make $398B this year, and The Big 5 – Google, Apple, Amazon, Microsoft, and Facebook are worth a combined three trillion dollars. What do these companies do with all of the cash?

These companies typically pay well. To hire the best, workers want a payday. That’s fine, everyone who bangs at their job should get their slice of the action. After that, companies invest in culture and hiring that next tier of top talent. But, after the company offsites in a wooded cabin, the multi-million-dollar research projects, and the fully covered healthcare are accounted for, there’s still dough to play with.

Let’s get creative.

A lot of the more prominent tech companies have established that giving back is critical to their mission. Teams do charity work, they fly to other countries to help build schools; all kinds of amazing wonderful things are happening thanks to some of the world’s biggest players.

But what if those same companies established a new precedent – What if they established artist in residency programs?

One of the greatest professional experiences of my life was working for Atlassian and traveling between the Austin, San Francisco, and Sydney offices. While I was there to write for them, I’m still a writer, I always worked on my stuff. I’ve written in cafés in North Beach after browsing City Lights books where Ginsburg stomped his feet. I’ve been in bookstores in Sydney, never taking for granted for a second that I was beyond lucky to have this chance; that experience opened up a world that money had prevented me from exploring.

Can you imagine being allowed to fly to another office to work in a different environment, just for a change of scenery? It’s staggering what a comprehensive program could do for the arts community. The money and infrastructure is there, and so long as companies continue their dedication to paying it forward, this should be an added flavor to that mission.

This might sound like a shocker, but most of your friends who pursue art for a living ain’t exactly making windfalls of cash.

Most artistic types are freelancers or have multiple side hustles – they wait tables, or slug away in the bars, they cut corners on life’s everyday expenses in pursuit of their art. Your average painter, cartoonist, writer, filmmaker, they’re all chasing the project that gives them a chance to make their art their living. The problem is, for most creatives, it’s a dog chases its tail kinda life and that tail ain’t getting any longer or tastier.

How would it work?

Companies should work with the Alliance of Artist Communities (AAC) and set up a residency program. The AAC had been setting up residencies across the country for years, so while this is a feel-good philanthropic endeavor, the organization knows every tax break and loophole out there.

And realistically, the AAC has to, considering the culture of treating the arts in our communities is seen more of a begrudging, “we should probably do this” offense rather than an important investment. Most artistic programs receive pennies on the dollar, and most creatives live hand to mouth in pursuit of their dreams, and for many tech founders, the story is relatable, only they’re masters at problem-solving. Creativity doesn’t have to be pen to paper and the outcome being a funny doodle of a dog riding a skateboard, the creative mind is our innate core, we’re programmed to search for inventive ways to solve problems.

We just turn it off as society deems creativity an expendable commodity.

Creativity shouldn’t be relegated as frivolity, but essential.

In the world of artistic residences, paying bills is an issue. So, many programs have to drum up funds, find donors, seek out worthwhile endowments, search for tax breaks. Many are non-for-profits because they need grants for just about everything.

But in tech, cash is there aplenty.

Instead of throwing a Christmas party with a $100K budget for each office around the world, that money could be better spent on social enrichment. I’ve worked in the tech world for the past six years, and I’ve seen a lot of wasteful spending. While I love a good massage chair experience, that money could have been spent elsewhere versus giving staff of over three hundred already fabulously well paid people fifteen minutes of “me time.”

For one year or whatever predetermined amount of time, a company would allow a creative in their city to “join the team.”

What’s that look like?

Allow someone to create in these offices that are more like adult Disney World with their free snacks, open collaboration, catered meals, and endless perks. Give an artist a space that was once a small meeting room and let them do their thing.

The culture aspect of a creative being dropped in the average technology environment would blow their minds – most tech companies strive for diversity and inclusivity, and this program would be a brushstroke in that palette of reasoning.

By giving the creative the chance to mix it up with people who think in code, in marketing campaigns or how to “disrupt the market,” the influence would be impactful: a developer might become a nature photographer, or maybe a mixed media artist helps the marketing team see a problem from a different point of view. If there are anything companies in tech suffer from, it’s a little too much inward focus.

Change everything with a pen stroke.

Some campuses are so big (Facebook, Apple to name just two), they could support two or three artists at a time.

Indeed, Atlassian, Oracle, Uber, Lyft, all have multiple offices around the world. Imagine an extroverted painter working in a common room, while people move to and from meetings, getting that flash of inspiration, even if minute.

That’s beautiful.

Maybe instead of continually talking about code depositories or the next sprint, people got hip to new books? Maybe an essayist learns how to use Trello to manage their weekly pitches or maybe even further, they learn about how agile principles work could make their processes more manageable?

And while this person is getting paid, maybe they’re earning more money than they’ve ever seen. What if someone who’s always worked minimum wage jobs were given an $80K gig to create? Sure, you’d need to coach them on saving up for when the program is over, but for that period, being restricted to the dollar menu wouldn’t be everyday life.

The results would be staggering. The average working artist has to grind while others are asleep, early in the morning or late at night, they find ways to communicate their feelings, but while still making sure rent is on time.

Companies could establish an annual open competition where artists of whatever designated mediums submit their work.

Maybe it’s film or painting, or gosh, even a writer. But for that year, the winner gets to attend the fun parties, the culture building events, but most importantly gets paid well for their residency.

If the competition is opened up beyond the borders of the company’s home base, that works, too. Most bigger companies have a few corporate apartments that are barely used. Giving someone a room wouldn’t be that big of a deal.

Artists could donate their skills to workshops, creative programming, even create art specifically for the space. Most offices anywhere could use a little freshening up, or at least an ongoing blog series, something.

As for the perception of “selling out” the artistic culture has changed, where it was once punk rock to keep everything as DIY as possible, most of us creatives are fighting against a sea of other talented people all of the time, the chance for exposure on a bigger level, but also being financially free is worth wearing a few corporate branded t-shirts. And honestly, tech companies generally aren’t as gross as the old school monoliths of the past, most of the executive boards are made up of actual people who started from the bottom.

As my friend Jason Saul of BirdNote once told me, “don’t think of it as ‘selling out’ we’re in a hip hop-driven culture, you’re blowing up.”

There are residency programs on farms, a recycling center in SF, in the woods, the Florida keys, Amtrak got into the residency game for a while, just as Padre Island in Texas, the national parks all have them, even the CERN large hadron collider has an artist in residence program.

To double-down even further, even The Mall of America, the place where you can buy a corn dog or visit one of five Victoria’s Secret stores (who needs that many panties?) or ride a rollercoaster, has an artist in residence program.

The artist is given $2500 for a week, plus a hotel room and are allowed to roam the mall 24/7. LaGuardia airport in New York rehabbed an old Hudson News and converted it into a kiosk to people watch and create, so why not the tech companies who purposely set up shop in buildings in the heart of downtowns across the world or amongst trees in sprawling acreage?

This is possible.

Who’s going to be first?

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