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Amazing Trello hacks for every Trello lover

Trello is a great tool for collaborating on projects and organizing your thoughts, but did you know there are a set of hacks that can make your Trello experience even easier?

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trello

American Genius’ preferred productivity tool

Trello is one of our favorite productivity tools. It organizes thoughts, projects, and collaborations effortlessly onto boards. If you haven’t tried Trello, it is one tool I really recommend to anyone and everyone who happens to ask me what my favorite app is as a freelance writer.

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Create a card by dragging a URL

If you’re a seasoned Trello user, however, you know it’s a great tool, but did you know there are some wonderful tips and tricks that can streamline your Trello use? The first one is probably the one I use most often on my own board: you can drag URLs over to a Trello board and a card is created with the relevant data including a description and image.

This is so much easier than copying and pasting these components individually.

The same process works with Airbnb listings and Slack conversations as well. You can also create a new Trello card from a spreadsheet. Simply copy and paste any spreadsheet list onto a card and Trello will list items as separate cards.

Rearrange your cards with your keyboard

The rest of these tips will deal with helping you manage, organize, and prioritize the cards you have already created. If you need to rearrange your cards, you can drag and drop them in new locations, but you can also add the “^” symbols and a number after a card to move it to a new position.

If you need to move it to a different list, use the “^” symbol then the name of your list (instead of a number); once you get used to using this method it’s a super fast way to rearrange your cards.

Attach files from your Google Drive, Dropbox, or e-mail

You can also attach files from your Google Drive and Dropbox easily: click “attach file” in the sidebar and then select what you need. If the information you need isn’t in the cloud, but rather is in your email, Trello has a hack for this too. Each of your Trello boards has a unique email address which can be found in the sidebar menu. When you email to your board, the subject of the email will become the card title and the body will be the card description; another super easy way to organize your information.

Tag team members on important cards

Another one of my favorite hacks is the ability to tag team members. So many times when you’re collaborating on a project you miss something that you need to address simply because of constant notifications and information overload. To get someone’s attention, simply use Trello’s “@mentions.” This works just like Twitter and Instagram: use the “@” along with the person’s username and you can tag the person you need. Once they’re tagged, they will receive and alert and will know they need to address something on the Trello board.

Enable desktop notifications

A great way to keep up with those alerts is by enabling desktop notifications. On the notifications menu, select “enable desktop notifications” and you’ll receive updates no matter what tab you’re currently using. You can also save time by color coding and customizing Trello card labels. You can select a specific color for items that are “in progress,” “on hold,” and “high priority.” This way you can clearly see what needs to be completed first without reading the card; just look for the colored labels.

One-key shortcuts

Finally, if you need faster hacks, Trello has a set of one-key shortcuts. From your Trello board you can press the “?” key at any time to see a list of these shortcuts, but here’s a couple of my favorites.

You can assign or unassign yourself to any card by pressing the space bar. The “q” key will show you a list of all the card currently assigned to you. The “n” key allows you quickly add a new card and you can archive old cards with the “c” key.

Give the hacks a try

If you haven’t given Trello a try, you definitely need to take a look. It’s one of the easiest productivity tools I’ve found and with these additional hacks, Trello has never been easier to use. Have you tried any of these hacks? If so, which one is your favorite?

#Trello

Jennifer Walpole is a Senior Staff Writer at The American Genius and holds a Master's degree in English from the University of Oklahoma. She is a science fiction fanatic and enjoys writing way more than she should. She dreams of being a screenwriter and seeing her work on the big screen in Hollywood one day.

Tech News

Microsoft to become 3rd largest gaming company after Blizzard acquisition

(TECHNOLOGY) Microsoft will not be left behind in the Metaverse. The tech giant plans to fully acquire Activision Blizzard by 2023 for $68.7 billion cash.

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The front of the Microsoft office with large Microsoft logo.

Microsoft announced plans to acquire the video game publisher, Activision Blizzard, on January 18, 2022, in an all-cash transaction reported to be valued at $68.7 billion.

The deal gives the tech giant popular game franchises, such as World of Warcraft, Call of Duty, Overwatch, Diablo, and many more to add to its arsenal. This acquisition sets Microsoft up to be the third-largest gaming company by revenue.  Microsoft expects the deal to close in the 2023 fiscal year (which begins in July of this calendar year) once the customary closing conditions have been completed along with the regulatory review and Activision Blizzard’s shareholder approval. Both Microsoft and Activision Blizzard’s board of directors have already approved the deal.

This deal comes in hot on the heels of an avalanche of issues surrounding sexual harassment where 37 employees have reportedly left Activision Blizzard according to this article on The Verge. Microsoft states that Bobby Kotick will continue to serve as CEO of Activision Blizzard, and he and his team will maintain their focus on driving efforts to further strengthen the company’s culture and accelerate business growth. Once the deal closes, the Activision Blizzard business will report to Phil Spencer, CEO, Microsoft Gaming.

Phil Spencer, the CEO of Microsoft Gaming, posted both Activision and Microsoft Gaming will continue to operate independently until the deal is complete with Activision Blizzard then all business will be reported to Spencer.

“Gaming is the most dynamic and exciting category in entertainment across all platforms today and will play a key role in the development of metaverse platforms,” said Satya Nadella, chairman and CEO, Microsoft. “We’re investing deeply in world-class content, community, and the cloud to usher in a new era of gaming that puts players and creators first and makes gaming safe, inclusive, and accessible to all.”

Maybe you noticed the not-so-subtle hint regarding the Metaverse by Microsoft’s chairman and CEO Satya Nadella, but it seems everyone is quick to mention to the public and or other companies listening that they are gearing up to bring their A-game to the Metaverse. Whatever that ends up being.

In the meantime, we can predict some of the possible changes to come from this buyout. Microsoft currently has Game Pass, their subscription-based model for Xbox, which recently hit 25 million subscribers. Now’s the time to sign up for the Game Pass subscription before prices go up to match the revamped gaming inventory. Microsoft could potentially lock down new releases and not deliver them on other platforms, i.e., PlayStation, giving them exclusivity and driving subscription sign-ups.

Whatever ends up happening, Microsoft is making big moves to not be left behind in the gaming world or the Metaverse.

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Tech News

Want to save snippets of a Zoom meeting? Listener makes it possible!

(TECHNOLOGY) Listener lets you screenshot or bookmark important sections of live meetings, as well as curate a playlist of snippets, to share or playback.

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Listener for Zoom tool landing page on laptop.

We live in a very computer-mediated world where the bulk of communication is done virtually. Many of us spend a great deal of time – whether for work or pleasure – on video calls connecting with people that we’re unable to meet with in person.

Zoom became the unofficial mascot for the pandemic and has shown no signs of going anywhere. So naturally, people are looking for ways to put this to even more of an advantage – like by creating messaging extensions to utilize in lieu of live meetings.

Now the folks behind Listener are getting in on the action by creating Listener for Zoom.

The new tool allows users to bookmark important moments of Zoom calls in real-time and easily turn long recordings into bite-sized video clips.

As founder Nishith Shah puts it, “Zoom meetings just got more productive!”

Listener allows users to do a myriad of things, including live bookmarking to create short video clips; ability to transcribe your entire meeting; edit video clips by using transcripts instead of struggling with video editing tools; share video highlights with your team; create playlists from video highlights across different Zoom meetings to tell powerful stories; use projects to organize your meetings and playlists.

Founders say that Listener is designed for pretty much anyone who uses Zoom. In early testing, the founders found that it is especially helpful for product managers and UX researchers who do customer interviews.

They also reported that early-stage founders have been using Listener to add powerful customer videos to their investor pitch decks. It is also helpful for recruiters and hiring managers who search transcripts across hundreds of hiring interviews to remember who said what and to pass on important clips to other people in the interview process.

The tool is also beneficial for teams and hiring, as customer success and sales teams create a knowledge base with Listener to train and onboard new employees. They also use it to pass on customer feedback to the product teams.

This could also be great for clipping video elements that are appropriate for social media use.

On January 11, 2022, Listener was awarded #3 Product of the Day on Product Hunt.

Listener for Zoom is free while in Beta. The tool works only with licensed (paid) Zoom accounts.

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Opinion Editorials

Job listings are popping up left and right, so what exactly *is* UX writing?

(EDITORIAL) While UX writing is not technically new, it is seemingly becoming more and more prevalent. The job titles are everywhere, so what is it?

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UX writing

The work of a UX writer is something you come across every day. Whether you’re hailing an Uber or browsing Spotify for that one Drake song, your overall user experience is affected by the words you read at each touchpoint.

A UX writer facilitates a smooth interaction between user and product at each of these touchpoints through carefully chosen words.

Some of the most common touchpoints these writers work on are interface copy, emails, and notifications. It doesn’t sound like the most thrilling stuff, but imagine using your favorite apps without all the thoughtful confirmation messages we take for granted. Take Eat24’s food delivery app, instead of a boring loading visual, users get a witty message like “smoking salmon” or “slurping noodles.”

Eat24’s app has UX writing that works because it’s engaging.

Xfinity’s mobile app provides a pleasant user experience by being intuitive. Shows that are available on your phone are clearly labeled under “Available Out of Home.” I’m bummed that Law & Order: SVU isn’t available, but thanks to thoughtful UX writing at least I knew that sad fact ahead of time.

Regardless of where you find these writer’s work, there are three traits an effective UX writer must-have. Excellent communication skills are a must. The ability to empathize with the user is on almost every job post. But from my own experience working with UX teams, I’d argue for the ability to advocate as the most important skill.

UX writers may have a very specialized mission, but they typically work within a greater user experience design team. In larger companies, some UX writers even work with a smaller team of fellow writers. Decisions aren’t made in isolation. You can be the wittiest writer, with a design decision based on obsessive user research, but if you can’t advocate for those decisions then what’s the point?

I mentioned several soft skills, but that doesn’t mean aspiring UX writers can’t benefit from developing a few specific tech skills. While the field doesn’t require a background in web development, UX writers often collaborate with engineering teams. Learning some basic web development principles such as responsive design can help writers create a better user experience across all devices. In a world of rapid prototyping, I’d also suggest learning a few prototyping apps. Several are free to try and super intuitive.

Now that the UX in front of the writer no longer intimidates you, go check out ADJ, The American Genius’ Facebook Group for Austin digital job seekers and employers. User-centric design isn’t going anywhere and with everyone getting into the automation game, you can expect even more opportunities in UX writing.

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