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Op/Ed

A negotiation strategy successful people always use

(OP/ED) Successful people didn’t wake up one day in a leadership role, they used this negotiation strategy every day to win.

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assertive broker meeting negotiation team

One of my earliest lessons in the art of negotiation went down at home, as the youngest child trying to get the one up on my older brother. It was the mid 90s, Pepsi was rewarding loyal customers with Pepsi Points hidden in their 24-packs. I don’t think either of us knew what the hell we would even do with the Pepsi Points, but we both knew we wanted them. So for hours we negotiated.

There was yelling. There was name calling. Finally, my dad came in with a pair of garden scissors and proceeded to cut the Pepsi Points voucher in half. We were speechless. Our dreams of amassing a wealth of Pepsi Points turned into a lose-lose scenario.

Sadly, our negotiation experiences today end up following a similar pattern. Long, energy draining negotiations end in lose-lose scenarios. My own pattern of negotiations gone wrong only began to change when I became a community mediator in college. I learned from leaders in business, law, and social work negotiation skills that have helped me in both my professional and personal life.

A good starting point to any negotiation scenario is understanding negotiation motivators. Some of the obvious motivators are money and resources. These obvious motivators are at the tip of the iceberg. In negotiations, these motivators are often written or verbally communicated. However, there can be a handful of other motivators hiding beneath the surface. These motivators represent the hidden, yet powerful underside of the iceberg.

Here are some common hidden motivators to keep in mind: respect, accountability, safety, and power.

Seeking clarity involves slowing down the negotiations and proactively checking in with the other party to ensure you’re understanding points of agreement or disagreement correctly.

Often, this looks like simply taking time in the negotiations to summarize progress. For instance, negotiating with the head of another department about the use of meeting rooms. A summarizing statement on when and why each party needs the meeting rooms can be critical in correcting assumptions earlier on rather than later. It also helps ensure objectivity.

I’ll be totally honest and admit to times when I’ve been tempted to turn negotiations personal. In my head I’ve said things like, “Sally wants the meeting rooms all to herself” or “accounting is always trying to hold me back.”

Seeking clarity by summarizing key points helps keep us grounded in reality, and ensures that we are working towards each side’s true needs rather than the needs we assume in our heads.

We hear this term in sales pitches, business seminars and relationship workshops. But how can we create win-wins the midst of negotiations that are often stressful and complex? Well, let’s break down the win for both sides.

First, we create the win for ourselves by coming into our negotiation meetings with a clear picture of what our goals are both long and short-term.

In negotiating a purchase, I may want monetary savings now, but in the long term I’m willing to pay more if a product can meet my long term goals of reliability and convenience.

Ensuring a winning scenario for those on the other side of the negotiation table involves creating buy-in. This doesn’t mean stating your solutions and getting the other party to begrudgingly agree. It’s about asking open-ended questions and giving the other side a chance to craft their ideal solution. Sometimes, simply asking the other party what their ideal solution looks like can give you a head start in reaching a mutually beneficial scenario.

The most important step in creating a win-win scenario is to embrace creativity. Click To Tweet

We do this by focusing not just on WHAT the needs are, but HOW those needs are met. Think outside the box. For instance, what are some non-traditional ways of structuring payments? What are some non-traditional employee benefits? What are some non-traditional services you can add to a contract?

Negotiating is one of life’s necessities. Unless you live in your own self-sustaining plastic bubble, eventually you’ll need to practice the art of effective negotiation.

Don’t be like my Pepsi Point obsessed eight-year-old self, slipping into a lose-lose scenario due to lousy negotiation skills.

Practice seeing the other side of the iceberg, seeking clarity, and embracing creativity. These three negotiation skills can quickly turn a lose-lose scenario into a mutually beneficial one for both parties.

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Op/Ed

A hugely dangerous challenge of the Internet of Things

(EDITORIAL) The Internet of Things is here, with all manner of soft AI voices and shiny Bluetooth bits. But how long can we count on it staying?

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LG Alexa internet of things

So, robot apocalypse. The Internet of Things machines have their cold metal fingers all up in our data, our houses, our sand dunes and/or porn.

And for what? What do they offer in exchange for this unprecedented invasion of our day to day lives?

Seamless, user-friendly automation to help with a thousand daily tasks, demonstrably improving our quality of life.

That’s… that’s actually a pretty good offer! Nice work, robots.

It comes with catches, and we’ve covered those, but Day One bumps and blunders are part of owning tech. They generally get engineered out.

What I want to talk about is Day 100, or 1000. Because the important word in “Internet of Things” isn’t “Internet.” We have the Internet. We can confidently expect the Internet to continue being a big deal.

But “things” is an important word. Things are distinct from tech. With tech, buying the thing and futzing with the thing are part of the fun, especially for practicing nerds like your narrator. Tech is new, and the excitement of a new game or a new phone can take the edge off, say, a server crash or a quick trip to tech support and back.

What about things? No early adopter aura in history will get a customer to ignore a fridge full of rotten food. Fridges need to work, period. So does your thermostat and your car. All those things are charter candidates for the full IoT overhaul, and they’re all capital T Things, not tech. They aren’t shiny toys people can live without for a week or four. They’re expected parts of daily life, things that need to work on Day 1, 100, and 1000.

Are companies preparing for that? Are the startups rising out of the blue-light-white-plastic Stuff Renaissance prepared to rebrand as global service providers, doing the hard, unglamorous, absolutely necessary work of digital maintenance?

Bigger question: are they prepared to guarantee security while they do so? Because anything with digitized bits needs patches and updates to function, and if it can download patches and updates, it can download things that are not patches and updates. No one wants to chase a botnet out of their microwave. Are the companies invested in always-on Things standing up and saying they’ll take responsibility for indefinitely securing and maintaining the infrastructure they intend to profit from?

Short answer, no. They’re not. Operations departments tend to be vanishingly small, painfully understaffed, spectacularly underpaid. Let’s be real,: we don’t prioritize stuff like that. We’re talking the digital equivalent of the guy who chases the raccoons out of your HVAC, and that sounds entirely too much like work.

Maintenance is not sexy.

But it’s absolutely necessary. It’s generally just the beginning of a thing. It gets the wheel rolling, and that’s not to be undersold.

But the IoT wheel is most definitely rolling. The issue is keeping it in motion, making it a wifi-level universal usage standard, not a 3DTV fad.

That won’t get done in a meeting. That gets done through long term adoption, and long term adoption will be about attracting, training, and retaining people willing to do the hard work of maintenance and customer support.

The Internet of Things wants to be a major step forward in the infrastructure of daily life. I am incredibly in favor of that. But daily life works because it’s the full time job of a whole lot of people to make sure it does so. So to Internet of Things companies, I say – pay them, treat them well, make your organization the best place in the industry for them, or be left behind by the people who do.

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Op/Ed

Your MLS system is ugly and boring – how you can impact change

Many in the real estate industry complain about their MLS, but why is that the case and what can be done about it?

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meh

When I perform surveys of real estate brokers and agents, I see the following two complaints about MLS systems all the time: “Why doesn’t the MLS have [this cool feature]?” and “Why can’t the MLS system be easier to use?”

The first question – “Why isn’t the MLS system isn’t as full featured as some would like?” – comes down to two things: money and politics.

Let’s talk about money

Some people might think that MLS software providers are making a huge amount of money, and that the providers can put more resources into adding software features. That’s just not the case. The money isn’t there. Think about it: MLS vendors have had to put resources into making their systems work cross-browser and on an expanding number of tablets and phones.

They have added increasingly more sophisticated prospecting and client collaboration features, numerous local information and mapping layers, and so much more over the past decade. All this while, the wholesale cost for MLS systems has not increased, and in many cases has trended lower due to fierce competition for strategic accounts.

The political push and pull

As for the politics, there is a constant push and pull over the future of MLS systems. For every professional that wants the MLS system to evolve and improve, there is one that doesn’t want the system to change. I often hear, “What we have now works fine.”

If MLS staff and software providers only listened to those latter voices, we’d still be using “the MLS book” instead of electronic tools. But even when an MLS is selecting a brand new system and options are being compared, committee members will often say something like, “We should choose this system because it is the most like our current one and so will be easier to learn.” What that means is that the most innovative system is penalized for being different!

Sometimes subscribers who sit on an MLS board of directors or committee don’t want the MLS to improve its functionality. Quite often, an MLS system will be deployed with some features disabled. During a recent demonstration of system features by an MLS vendor, visitors from the neighboring MLS (which used that vendor) commented, “Is this the same system as what we have?”

Even when the features are enabled, sometimes professionals don’t know what they have.

I see this in surveys all the time – an agent will ask, “Why doesn’t the system do this?” where this is a feature the system already has.

Why is the MLS so difficult to use?

Looking at the second question — “Why can’t the MLS system be easier to use?” — the answer is a lot simpler: the more features a system has and the more ways there are to customize it, the harder the system will be to use.

Since the MLS is a business system with significant complexity, and since subscribers often want it to be customizable to fit their business needs, preferences, branding, and so forth, ease of use can suffer.

For example, it’s easier to enter a listing when there are few required fields, but the fewer required fields there are, the more agents will complain about data inaccuracy and missing data. Likewise, an MLS-generated report with fewer fields on it is easier to read and more attractive.

However, without all the fields accessible, the agent can’t fine-tune the search on behalf of his or her client and must call the listing agent for the information—which is, in actuality, more difficult.

Also, it’s easier to click once to download a pre-built statistical report. Despite this, in order to make the reports more useful to many users, the reports need to be customizable based on the part of the market the user specializes in (i.e., by area, price range, and property type), and need to be styled so the chart can be downloaded and embedded in a newsletter. That means more complexity and a system that is more difficult to use.

MLS software providers try to make good choices when designing the MLS system, balancing out the need for robust features and customization with the desire for an easy-to-use system, but it’s impossible to please everybody.

What you can do about all of this

What this all comes down to is that, if you as a subscriber want to shape how full-featured and easy-to-use tomorrow’s MLS system is going to be, there’s a way for you to do it. Get involved with your local MLS leadership, including with the system evaluation, selection, and implementation processes.

I work with many local MLSs to make sure their leadership is aware of innovation going on in the MLS technology space so they can be smarter shoppers when looking at MLS software providers. When it comes to ease of use, while there sometimes are usability gaffes on the part of the software provider, it is more often the case that system complexity simply reflects the complex needs of active real estate professionals.

Expecting a professional-grade MLS system to be as clean and easy-looking as a consumer-grade real estate search site like Zillow or Trulia is simply unrealistic. Now that you know why your MLS system is so “Meh,” you don’t have to sit back and complain about it. Get involved in your local MLS organization and help take charge of your future!

This editorial was first published here in May of 2014.

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Op/Ed

Procrastinate with purpose by following the Zeigarnik effect

(EDITORIAL) Procrastination is almost inevitable, but what if that procrastination could increase your productivity?

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realtors

Let us speak together of the Zeigarnik Effect. But only after I’ve made a cup of tea. See, that’s the nature of the Zeigarnik Effect.

In addition to having a rad name – seriously, I feel like I’m revealing mysterious secrets from the Eastern Bloc, which I technically am – the Zeigarnik Effect tracks a quirk of human cognition that can, once properly hacked, increase productivity by making procrastination work for you.

Bluma Zeigarnik’s original study, which has had its results repeatedly replicated, states that an interrupted task, or a task the subject knows is not yet complete, stays in the back of the mind while they do other things.

The original subjects were waiters.

Bluma Zeigarnik found that service professionals remembered details of a given order when that order was still open, even if they were busy working on something else, but once it had been completed, the details vanished.

What might seem like a procedural consequence of waiting tables – not like you have to remember the doneness of the cheeseburger you gave somebody who left the restaurant an hour ago – has since been demonstrated in tasks from jigsaw puzzles and flatpack furniture to WoW and SimCity.

It’s not a job thing. It’s a brain thing.

When you leave something undone, and you know it’s undone, there’s still a little mental RAM whirring away, working at it.

That’s awesome.

I’m going to go out on a limb here and say some of you do not spring out of bed Monday morning singing like a Disney protagonist and throw yourself into every task set before you with motivational poster vigor. I mean, I didn’t, and I like my job.

Hence my cup of tea. I literally wrote those two sentences, then went and made a cup of tea.

Field test. It works.

That’s the Zeigarnik hack – do what needs doing for 5 or 10 or 15 minutes, then stop. Aquire your legal stimulant of choice, or talk to coworkers, or do anything else your workplace allows that isn’t the particular task you’re aching to procrastinate on.

The Zeigarnik Effect won’t do the work for you, but when you set yourself to that job again, you’ll have more ideas and more energy than you did when you started.

Your brain doesn’t like incomplete tasks any more than your boss does.

When a task seems past you or you just don’t wanna, set a time period – 15 minutes is good, but experiment – and let your mental firmware work on it for a bit while the rest of you does something else.

Zeigarnik is procrastination with purpose, a way to get something done without overtaxing either your time limit or your will to live.

Give it a shot. I did, and I got a solid article and a hot cup of Darjeeling out of the equation. Top that for a Thursday morning.

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