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Meet Where They Are: Communicating With Consumers

Exceeding consumer’s expectations can be easier than you think.

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279804967_668397cde9An important part (it could be argued the most important part) of the consumer experience is good communications.  The bad news is that communications is one area where we are told we, as REALTORs, fall short of customer expectations.  The good news is that communication “issues” it is not difficult to correct.  Simply find out the how, when and why of your consumer’s preferred communications MO and do it.  Do it preemptively.  Don’t let them chase you down but be the one in front of them with the information they need in the manner they need it.  A commitment as simple as keeping them informed and in touch can completely change their experience.

Just a few key questions in the initial meeting will allow you to sort out most of their preferences :

  1. “What is your communications preference?” (email, phone, text, etc.)
  2. “What time of day is best for you?”
  3. “Mr. and Ms. Seller – how much do you want to know about how we market your property, market updates, showing feedback and how often?” Some sellers want to know everything you are doing and some couldn’t care less or don’t want to be bothered with “details”.
  4. “Mr. and Ms. Buyer – do you want to be sent everything so that you can sort through all of the options or do you prefer me to hand select the ones I feel meet your requirements the most?” One person could think you are being selective for selfish reasons and one could think you are spamming them, by finding out if they want some hand holding or are more DIY, you will give them exactly what they are looking for, no more, no less.
  5. “Mr. and Ms. Consumer these are the hours you can expect to hear from me and these are the hours I am not available.  You can expect to hear back from me within X hours.” This sets the parameters of when they can and cannot expect a return call, email or text.

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You can make your own list, but you get the point… Everyone’s desired communication method, timing and material is different and the more you match what you do to what they expect and want, the happier their experience will be.  One person’s spam is another person’s gold.  Those who get annoyed by texts might only want to speak one on one and vice versa.

Once you sort out their preferred communication MO, be ahead of them.  Send them the updates, listings, news before they ask. If you anticipate what they want/need and get it to them without having to be asked, they will really feel that you understand them and are looking out for them.  If they have to chase for listings, appointments, feedback, etc. they might feel that you simply don’t care or are too busy.  No one wants to feel that their REALTOR is too busy for them when they are buying or selling such an expensive asset, it’s the most important thing they normally have going on at that point in their life, let them know you appreciate and understand this.

Most of us can use some polishing in our communications skills, but thankfully, it doesn’t take much to go from appearing to ill prepared and uninterested to showing that you really care about them, their needs and their interests.

Word of caution: Try not to assume you know their preferences, everyone has their choices and they aren’t always obvious, make it a point to find out those for each of your consumers and they will think you are da bom!

Janie has been in the development, construction and real estate industries for over 20 years. She began her career in commerical construction and has slowly worked into all of the related industries and added residential properties to her resume 7 years ago. She is currently the co-owner of sister companies, Papillon Real Estate and Papillon ReDevelopment (a construction and project management firm). Janie blogs for The Coral Gables Story. In her "free" time, she is a graduate student of Atlantic History with a focus on the history of business and technology. She is a lover of geo-anything. She loves the story.

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20 Comments

20 Comments

  1. Jay Ferguson

    February 3, 2010 at 6:22 pm

    That is why we have 2 ears and one month, we should listen twice as much

  2. Ken Brand

    February 3, 2010 at 7:23 pm

    Boom! Fantastic advice, not every now and then or when we remember – EVERY TIME.

    Street Smarts squared:-)

  3. Brandie Young

    February 3, 2010 at 11:24 pm

    Awesome, Janie! So true. “Try not to assume you know their preferences” … great advice. Always ask.

  4. Bobbi Hughes

    February 5, 2010 at 11:14 am

    I find that how they communicate to you is how they want to be communicated with. If someone texts me, I text them back. I also find that the different generations want to communicate differently. Great advice! Thanks!!!

  5. Toni Labrum

    February 5, 2010 at 6:10 pm

    always…always ask…great advice…I’ve worked with people in the casino industry, you cannot second guess their schedule! Thanks for the reminder!!!

  6. Cara Pearlman

    February 6, 2010 at 10:15 am

    Janie – so true! I have been asking my clients what their preferred form of communication is for a while now. Most seem to rely on email, a few text and I normally don’t friend them on facebook until the transaction is nearing a close.

  7. Toni Labrum

    February 6, 2010 at 2:39 pm

    I say; always ask the best way to communicate with client…i’m from old school, like the phone; however most of my clients like e-mail or text…It is not as personal but the younger crowd doesn’t care, so we do whatever is best for the client! Toni Labrum Team, Temecula, CA

  8. Kevin Baker

    February 14, 2010 at 11:26 pm

    I totally agree! Ask the 3 deep questions to get to what is really important to them. Listening is the key but follow up with what you promise is also of upmost importance. If we communicate what is going to happen and keep them in the loop, the clients will feel like they are your only client.
    Keep up the great advice!

  9. Marcia Gloddy

    February 19, 2010 at 10:23 am

    This should be the very first lesson that a Broker gives to his/her new licensees!!!

  10. virtual office

    June 14, 2012 at 5:28 am

    I so agree with your post! I wish every business man or entrepreneurs could read your post. This is the right attitude you should show in your clients/customers.

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Business Marketing

How ecommerce brands can increase sales, even on tiny purchases

(MARKETING) These tips and tricks are prime ways to boost the dollar amount spent at checkout and close more deals — even on the tiny purchases!

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online sales

There are many marketing techniques aimed at acquiring new customers. Makes sense, right? More customers, more money. But how do you increase sales with your existing customer base? The Average Order Value (AOV) = Total Revenue/# of Transactions. This number is important because it indicates how much each customer is buying. Here are some ways to increase your AOV:

First, it’s crucial to appeal to human nature. People like things for free. So, by setting a minimum to receive free delivery, buyers are more likely to continue browsing and eventually buying, in order to avoid the shipping fee. While we all know that spending $50 when I only meant to spend $37 isn’t ideal, but I’d rather pay $50 for two products, than $43 for one and shipping. It feels like a better value.

Over half of customers will discontinue their transaction when they found out there are additional costs. MORE THAN HALF. Don’t surprise people the wrong way — we don’t like it.

Second, have you ever been to Costco? Ever left Costco with exactly the amount of food you needed? No, of course, you haven’t. The concept of buying in bulk appeals to our sense of value. Oranges are $1.09 per pound but buy a 10 lb. bag and get it for $8.50. Next thing you know, you’re feeding your child’s soccer team as well as the opponents. Offering a discount on package deals and large quantities at least gets your customers thinking about purchasing more.

We all rationalize the need for a good deal. My roommate used to buy two 12-packs of the giant muffins because “They were on sale.” A discount on a package might entice someone who was looking for a little more variety but was hesitant at first.

Next, recommending products is a great way for customers to lay eyes on new things. Not everyone is a browser — some people go straight to a specific section. By using information from previous purchases and browsing history, showing related, best-selling, or recommended products is an awesome way to generate more clicks and potentially increase sales.

Finally, help us lazy people by including a gift-wrapping option at checkout so that people buying remotely for others out of town can send things directly. In order to wrap, they would have to send to themselves, wrap, then send again or deliver to the receiver. The former sounds like it’s worth $6.99 to me!

In conclusion, there are always ways to boost sales with your existing, loyal, customers. If buyers are only purchasing one thing at a time, reflect on why this is. Perhaps a few sweeteners or additional opportunities could lead to long-term growth. Remember human nature and happy selling!

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Business Marketing

Branded content coming to a theater near you?

(MARKETING) A solid attempt to find a new vein for branded content, this silver screen antic seems short lived.

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branded content movies

When firing up your laptop to watch branded content have you ever thought, “Man, I wish I could watch this short video on the big screen. I’d pay good money to see this in the theater!”?

Probably not, which is why Marriott’s narrowly distributed lifestyle series Storybooked should be a cautionary tale to other content creators. (It won’t be, but we tried.)

Marriott disrupted the branded content model by screening the entirety of Storybooked in theaters. Yep, you could’ve dropped around $20 to watch an extended branding experience in theaters and if you missed it, it airs on A&E. It also lives on their branded lifestyle blog Marriott Traveler and of course, YouTube.

Created by Marriott Content Studios, Storybooked is a series of short films aiming to “share with consumers around the world the benefits of loyalty to Marriott through the experiences and stories of real members.”

The members featured are international artists and musicians on personal journeys. Each episode is almost formulaic in nature – the artist offers a profound statement about their work or journey, then comes footage of a train, followed by footage of the artist touching buildings, sitting in doorways and enjoying local culture. Sometimes they return to the Marriott, sometimes they don’t.

I watched many of these (from the comfort of my couch) and I’m in no hurry to book Marriott any time soon. I get it, companies are trying to attract a younger and hipper demographic and they think branded content is the way to earn loyalty, but these are lukewarm advertorials at best. They lack the sincerity of originality and authenticity that appeals to a younger demographic. I didn’t even feel compelled to look up these artists’ work to explore more. I didn’t feel compelled to do anything.

If anyone, they might appeal to already loyal Marriott fans, but I’m having a hard time imagining even the most rabid fan forking over the price of theater admission to watch these.

There are brands have been able to successfully dip their toes into more narrative-based ads. Both Kate Spade and H&M have previously created episodic series and short films to promote their lines and they’ve worked largely because even though they’re ads, their creativity and whimsy prevail. I wouldn’t rush to see them in the theaters, but I’d happily surrender a few minutes of screen time to watch.

Will this trend continue? Will other brands seek the same kind of distribution model for branded content? Think of it this way, when’s the last time you found yourself in a crowded movie theater?

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Business Marketing

Ten podcasts that every business owner should hear

(MARKETING) If you’re a business and want to learn something, give one of (or all of) these ten podcasts a listen.

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headphones listen podcasts

So many choices, so little time

As podcasts grow more and more popular, it has become increasingly difficult to sort through the sea of excellent options out there.

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From interviews with business leaders to industry specific advice from experts, podcasts are an incredible free and convenient way to get a small dose of inspiration and knowledge.

Business podcasts for your listening enojoyment

This short list offers just a taste of the myriad of business podcasts available. Whether you’re an aspiring entrepreneur looking for some tips on breaking into a new industry or a seasoned vet hoping to get some new inspiration, we hope you’ll find something here worth listening to.

How I Built This, hosted by Guy Raz.

Podcast fans will recognize Guy Raz’s name (and voice) from TED Radio Hour. While that show can be a great source of inspiration for businesses, one of the most consistently inspiring shows is his new project that shares stories and insight from some of the biggest business leaders in the world. In just four months, Guy has talked to everyone from Richard Branson and Mark Cuban to L.A. Reid and Suroosh Alvi. While there are plenty of excellent interview-driven shows with entrepreneurs, if you want to hear about the world’s best known companies, this is your best bet.

The Art of Charm, hosted by Jordan and AJ Harbinger.

The Art of Charm is a business podcast by definition, but the advice it provides will definitely help you in other parts of your day-to-day life as well. With over three million listens a month, the incredibly populat show provides advice, strategies and insight into how to network effectively and advance your career and personal life.

StartUp, hosted by Alex Blumberg and Lisa Chow.

If you’re an entrepreneur, there is no excuse not to be listening to StartUp, the award-winning business podcast from Gimlet Media. The show’s talented hosts come from incredible radio shows like Planet Money and This American Life and bring a top-notch level of storytelling to the show, which provides behind the scenes looks at what it is actually like to start a company. Now on the fourth season, StartUp is one of those business podcasts that even people not interested in business will get a kick out of.

The Whole Whale Podcast, hosted by George Weiner.

One of the best things about podcasts is the wide variety of niche shows available that go in-depth into fascinating topics. One of those shows is the Whole Whale Podcast, which shares stories about data and technology in the non-profit sector. You’ll get detailed analysis, expert knowledge and can hear from a long list of social impact leaders from Greenpeace, Change.org, Kiva, Teach For America and more.

Social Pros Podcast, hosted by Jay Baer and Adam Brown.

Navigating the surplus of social media guides online can be a nightmare, so look no further thna Social Pros. Recent episodes talk about reaching college students on social media, the rise of messaging apps, and making better video content for Facebook. Plus, there are great case-studies with companies doing social right, like Kellogg’s, Coca Cola and Lenscrafters.

Entrepreneur on Fire, hosted by John Lee Dumas.

One of the original entrepreneurship shows, Entrepreneur on Fire has logged over 1,500 episodes with successful business leaders sharing tips, lessons and advice learned from their worst entrepreneurial moments. Sometimes humorous, sometimes heartbreaking, always inspiring, this show is sure to have at least one interview with someone you can learn from.

The $100 MBA, hosted by Omar Zenhom.

Think of The $100 MBA as a full-fledged business program in snack-sized portions. The daily ten minute business lessons are based on real world applications and cover everything from marketing to techology and more. Cue this show up on your commute to or from work and watch your knowledge grow.

This Week in Startups, hosted by Jason Calacanis.

This is your audio version of TechCrunch, Gizmodo or dare we say The American Genius. Each week, a guest entrepreneur joins the show to talk about what is happening in tech right now. You’ll get news about companies with buzz, updates on big tech news and even some insider gossip.

The Side Hustle Show, hosted by Nick Loper.

This is the show if you want answers for the big question so many entrepreneurs face. How do I turn my part-time hustle into a real job? Featuring topics such as passive income ideas, niche sites, and self-publishing, host Nick Loper is upfront and honest about the tough world of side hustles. The show features actionable tips and an engaging energy, and may just be that final push you need to grow your gig.

Back To Work, hosted by Merlin Mann and Dan Benjamin.
Focused on the basics that you don’t think about, Back To Work looks deep into our working lives by analyzing things like workflow, email habits and personal motivation. Somewhere between self-help and business advice, Back To Work takes on a new topic relating to productivity each week.

#LearnSomething

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