In a perfect world I’d have my own personal secretary or maybe an assistant. Someone to help keep me organized. OK, scratch that. I don’t really want “help”. I want someone who will absolutely keep me organized. Like every-minute-of-every-day type of organized. That way, I can devote all my time and energy on the right-side-of-the-brain activities that demand all of my creativity.
Unfortunately, the world is not perfect, so a secretary is out of the question. But I can have the next best thing: the OmniFocus personal manager app.
In the world of GTD apps (that’s Getting Things Done), OmniFocus stands on top of the mountain.
In fact, according to The SweetSetup, “…OmniFocus has been a powerful tool from the beginning. But in recent years, the maturation of the product has resulted in a much improved user interface and a refinement that makes it possible for anyone to use the tool.”
In order to stay organized, I was constantly writing things down and making lists. Despite my best efforts, if I didn’t look at the list constantly, I ran the risk of forgetting. Consider the OmniFocus as the best to do list you could possibly have, but with the ability to remind you of appointments and tasks so you don’t forget. And best of all, it’s always there with you when you need it.
Reality check time: OmniFocus is only as good as you make it. The more information you feed it, the better it will serve you. OmniFocus will only know what you tell it. So you need to take the time, each night or at the end of the week (whatever time works for you) and upload your data. That means appointments, special dates, and tasks. OmniFocus allows you to prioritize your work flow so the things that need to get done get accomplished, but it can only help you if you help it.
OmniFocus provides you with lots of tools designed to make your life easier. You can adapt the tools you need and ignore the stuff you don’t.
What works for me may not work for you, and that’s the way it should be. Let’s focus, no pun intended, on just one facet: you can place your tasks in specific project folders and within each project folder lie internal due dates.
As your day progresses the times/dates will pop up. You’ll never forget another date or project as long as you live. To personalize this even more, you can color-code tasks and synch the data to all your devices.
Staying organized shouldn’t mean re-inventing the wheel. But the OmniGroup did that anyway, in order to help you get your life back on track.