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7 ways to maximize your email productivity and reduce clutter

(MARKETING) Emails tend to stack up and make it hard to organize and to find anything useful, here are several apps and ways to make your life easier.

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emails stacking up

Despite the availability of numerous platforms and ways to reach your customers, statistics show, and business experts know, that email still remains the primary tool that businesses use for communication and collaboration. Email is the backbone of productivity, so if you’re looking for ways to increase efficiency and make your job a little easier, optimizing your emails is a great place to start.

Just in time for the new year, here are seven ways to maximize your productivity when it comes to email.

1) Please, please stop with the no-reply emails. If you haven’t figured it out by now, it’s time you knew – if your customers can’t reply to your messages, it sends the message that you don’t care about them and stymies communication. Instead, create a persona or department that can handle replies to your messages. If you must use a no-reply email, be sure to include contact information for customer service so that a customer can get ahold of you if they need to.

2) Don’t waste time reminding a customer that they have an appointment. Get an intelligent machine to do it for you. Remindr is an app that sends text and email reminders to clients, patients, and customers, reducing the number of no-shows.

3) Turn your email inbox into a to-do list. If you use Gmail, consider trying the app Drag, which helps turn your inbox into a super-organized to-do list by sorting your emails into To Do, Doing, and Complete categories. It makes your email box look a bit like Trello and is more efficient for tasking than using Gmail’s colorful stars system or disappearing messages into folders, only to have them forgotten.

4) Reduce inbox clutter by using a disposable email address when signing up for subscriptions and accounts. AnyAlias lets you create an infinite number of disposable email addresses, all linked to one account so that you can check them all simultaneously, while still keeping your personal email address private.

5) Track the effectiveness of email marketing with Polymail, the inbox that shows you statistics about open and reply rates and creates detailed profiles of all of your customers, among other super helpful marketing tools.

6) Find files in attachments more quickly. How many times have you scanned through pages of your Gmail, clicking on anything with a paperclip next to it, trying to find some long-missing file? Dittach is a Chrome extension that creates a sidebar specifically for displaying information about attachments, as well as a thumbnail preview. Attachments can be sorted by file type or date, making it easier to find files, forward them, download them, or print them. Brilliant.

7) Clean up your digital hoard. With the new year, why not go Marie Kondo on your email. Make it easier to find the things you need by getting rid of all those outdated emails you no longer need. After all, digital clutter is still clutter.

Don’t overlook this important aspect of running your business. Chances are you send and receive dozens, if not hundreds, of emails per day, and may also be using your inbox to store and find files, market to customers, and manage aspects of your personal life as well. Streamlining your email experience can save you a ton of time, energy, and money, and make your day-to-day tasks more efficient and pleasant.

Ellen Vessels, a Staff Writer at The American Genius, is respected for their wide range of work, with a focus on generational marketing and business trends. Ellen is also a performance artist when not writing, and has a passion for sustainability, social justice, and the arts.

Real Estate Marketing

This app simplifies all your website’s growth and marketing

(REAL ESTATE MARKETING) While making a website is easy as pie these days, getting your website’s growth off the ground is less straightforward. Luckily, Notification Panda makes it easy!

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Website's marketing and growth on a laptop open to website in progress.

Setting up a website isn’t all that complicated today. There are various content management systems with templates that make it easy to get a website up and running in no time. The hard part of having a website is figuring out how to drive traffic to it so it can grow.

While there is no right or wrong way to increase your website’s growth, there also isn’t a lack of tools to help you get started either. Notification Panda is a social proof application for marketing agencies, e-commerce websites, bloggers, and all types of businesses.

The app offers you different ways to send out notifications to your visitors so you can interact with them more and increase sales. Best of all, no coding skills are required!

Notification Panda works well with a lot of popular website platforms like WordPress, Squarespace, Shopify, BigCommerce, and Zapier. The app’s only requirement is to have a website where you can copy your code from the app’s dashboard and paste it into your website for the notification(s) to appear.

According to their website, Panda is easy to set up with three simple steps. You create a campaign, create the notification, and publish it.

With the tool, you can track your campaigns and notifications. Activities such as email signups, demo registrations, purchases, and downloads from your website can all be tracked, which makes tracking your website’s growth even simpler.

The types of notifications Panda has to offer range widely. There are customizable informational bars. There is a live counter-notification that displays how many people are on your site. There is a countdown timer that helps you create urgency and FOMO and input in lead generation. There’s even a conversion counter type of notification so you help further establish social proof.

Any website can run the app, and its notifications are 100% compatible with Mozilla Firefox, Google Chrome, Apple Safari, Microsoft Edge, Opera, Brave, and others. It’s also compatible with mobile web browsers and can even work on some Smart TVs.

Notification Panda offers different pricing plans. And, if you want to make sure it’s right for you, the company offers a free trial.

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Real Estate Marketing

How knowing ASL as a Realtor makes you more accessible

(REAL ESTATE MARKETING) Since America is the cultural melting pot, language can be a sizable barrier. One language that many people forget about is ASL, but not these Realtors

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ASL signs

The wonderful world of real estate is full of twists, turns, negotiations, and legalese. Most people struggle to grasp the language and terms clearly. If ASL, American Sign Language, is their primary language, having a realtor fluent in ASL could be quite helpful. Deaf clients are often underserved in real estate dealings.

There can be a language and communication issue when deaf customers work with hearing agents. Nobody needs any disadvantage when the paperwork is signed. People need to be able to follow along in every conversation and negotiation well, to understand what is being offered and what they are agreeing to. An ASL-fluent real estate agent is an excellent way for deaf people to fully participate in and understand their own real estate transactions.

No matter what, people need a realtor who’ll lead the way, guiding them through the intricacies of the contracts and terms, and advocating for them when needed. With every step of buying a home or property, most customers have questions. Therefore, for deaf people, finding a realtor who speaks their primary language, ASL, is a key factor.

It isn’t always easy to find realtors in your area who are fluent in ASL, but we found Amy Seely, of The Seely Group with Keller Williams Realty in Austin, Texas. Seely grew up with deaf parents, and has used ASL her whole life. “Because I grew up with deaf parents, I feel that it’s my duty to help the hearing and the deaf communities,” says Seely.

Maria Galluci, real estate agent in Fort Collins and Colorado Springs, has a similar story. She grew up with deaf parents, and after acting as their interpreter when they bought their home. That experience led her to pursue a path in real estate, as she realized sometimes people take advantage of them due to the communication gap.

A quick Google search pulled up various databases of ASL-fluent real estate agents, based on area. One database lists 64 Texas real estate agents who speak ASL. We found another for DC, MD, and VA. Thank goodness for the internet. Hopefully deaf people will be able to find a realtor adept in ASL and experienced in real estate. Finding the ideal realtor who can walk you through the process is worth the time spent searching.

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Real Estate Marketing

Warning: User-generated content hikes your business insurance rate

(MARKETING) User-generated content is a phenomenal marketing tool when used properly, but it can impact your business insurance rates and potentially E&O rates…

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user-generated content

The use of “influencers” on social media and the sharing of user-generated content (UGC) isn’t a new thing in social media marketing. In fact, it’s one of the best ways to generate excitement and curiosity about your brand.

The best reviews are always those from real users, and the best advertising is the one you didn’t have to create: Those are social media marketing golden rules.

The implementation of user-generated content however, is rife with some potential troubles, especially when added to your own website.

A lot of businesses can operate under the idea that the average social media user is okay with the sharing of their content. While some of them will be, you run the risk of crossing an invisible line with someone who then generates negative press about you and/or your company. And of course, there is always the possibility of litigation.

Some insurance companies aren’t taking UGC into account, even today, while others will certainly ask whether you’re using it (and will charge you accordingly). This could impact your business insurance rate and potentially your Errors & Omissions rate.

It’s in your best interest to be above board on user-generated content and it always begins with the first step – asking for permission. How you ask for permission depends on the medium, but be sure to get a DM, email, tweet, or something that clearly shows the content creator giving you the right to use that image (and document that permission in a way that you can locate it in the far future). This prevents you from getting into a whole lot of trouble, and allows you to use user generated content most effectively.

Pro tip: If you’re going to be working with the same brand ambassador or influencer, make sure any contracts or agreements you have include a waiver that allows you to repurpose content they create that impacts your brand.

This is an easy thing to do, and it will help protect the integrity of your brand and your online presence – make sure it’s part of your social media strategy.

But it should be noted that there are merits to only using content that you create yourself – it’s more secure, more controlled, and it typically decrease the cost of your business insurance as it’s less risky. Because a lot of brands don’t ask for permission, UGC takes on some risk and skyrockets insurance rates.

The decision to use UGC should be a smart one, and if you do decide to use it, just follow the golden rules: Ask nicely and keep a paper trail.

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