Keeping track of different documents and tasks to manage a project can take a lot of time because everything isn’t easily accessible in one place. Hunting down notes from different meetings and emails to keep all this documentation up to date is exhausting. And, there’s always someone who doesn’t have their ducks in a row so you’re having to make sure they are updating their parts, too. The project management aspect takes up more time than many tend to expect.
Google’s Area 120, the company’s in-house incubator for experimental projects, has come up with a very neat tool that should, hopefully, remove a lot of these problems. Tables “helps teams track work and automate tasks to save time and supercharge collaboration—without any coding required,” wrote Tim Gleason, the general manager for Tables, in a blog post.
When you first open Tables, you will land on the homepage. From there, you can access your most recent tables and workspaces. If you want to create a new blank workspace or table, you can do so by clicking the “New” icon. You can also import already created Sheets and .CSV files as custom templates. Also, there are blank templates to help you get started working quickly. Templates for things like managing data, tracking projects, and employee recruiting are among those included.
Tables are made of columns and rows that use structured data. Each column has a defined data type, which enforces the “relationships on data contained in the rows.” Easily displayed icons at the top of each column let you take a “quick glance” of what information is contained in each section. If you double-click on a column, you can make changes to the “structured objects” and changes will be automatically reflected everywhere else on the table.
Plus, Tables lets you build automated actions and triggers by using Bots. With the Bots, teams can schedule recurring email reminders. This means you can nudge that one team member who is always running behind on their projects. Team members can send messages in chat rooms to let everyone know when a new form submission was received, or move and assign a task to another team member when the status on a task has changed.
Because Tables uses structured data, you can configure the data into different layouts. This means you can switch from a grid layout to a Kanban layout view. And, you can also create Forms that let you collect data from people anywhere. Questions in the Forms are directly tied to the existing table columns so setup is easy. And, of course, Tables can integrate easily with other Google products like Google Sheets and Google Groups.
“Tables is like a spreadsheet and a database had a baby and gave it special powers,” said Sam Dresser, VP of education at School of Rock in a video. The performance-based music education school is one of the companies that has already started using Tables. Sam says the school is very collaborative and uses a lot of spreadsheets. Because Tables work well with other G-Suite products, the tool allows them to “jump in and start collaborating and start working right away” on their projects.
Tables is a work-tracking tool that does look very user-friendly. Just by looking at it, you can see the familiar clean and tidy feel that all Google pages have. The idea of being able to have all your notes in one place that can be updated automatically without all the manual work is worth checking it out. Currently, Tables is in beta in the U.S. The free plan gives you 100 tables, 1,000 rows, 1GB for attachments, and 50 bot actions. If you need more wiggle room, you can get 1,000 tables, 10,000 rows, 10GB for attachments, and 500 bot actions for $10 per month. So, do you think it works as good as it sounds?